Department Coordinator, Cohort Programs

Minneapolis, MN
Apr 28, 2017
Institution Type
Four-Year Institution
The University of St. Thomas invites qualified candidates to apply for a Department Coordinator, Cohort Programs position within the Executive MBA Program of the Opus College of Business. This is a temporary, benefits eligible position.

The Department Coordinator will be primarily responsible for current student activities from orientation through graduation. The Department Coordinator will coordinate relationships and lead communications to effectively develop and deliver a positive student experience. In addition, the Department Coordinator will work with faculty to engage them with programmatic direction through communication, faculty meetings and cohort feedback. Works closely with the Program Director and Academic Director.

Essential Functions:

1. Program Support for Cohort programs (HCMBA, HCC, EMBA):
Assist with planning program events, global residency, Health Policy Day, Reflection day and final presentations. Assist with executive coaching preparations, provide AOL and CAHME accreditation support, manage IDEA evaluation process, program calendars, manage student survey process and results, maintain program scorecards, process adjunct contracts, create and maintain student rosters/bios. Oversee and manage processes related to: business office, financial aid, scholarships, university student requirements.

2. Academic Support: Assist with logistical support to faculty, scheduling and curriculum. Including but not limited to, course scheduling, room reservations, LMS support, faculty meetings, accreditation, book orders and course packs. Take direction from Assistant Director/Program Director to set priorities.

3. Student Services Support: Serve as back-up for academic advising/student on-boarding and other program related events. Plan and execute all on-campus cohort weekends including scheduling, events, catering, and supplies. Monitor academic holds/incomplete grades, graduation application and registration process. Continue to work with students to provide seamless program support. Provide coverage for cohort weekends with other team members.

4. Assists the Program and Faculty Directors with custom cohort communication, organization and recruitment as needed. Works closely with Directors to meet all requirements for cohorts, including student communication, recruitment, events and partnership meetings.

5. Provides data for program budgets, academic reports and accreditation compliance. Works closely with OCB departments to assure that all data requests are met on a timely and accurate basis.

6. Administrative duties as assigned: Assists departmental staff with current student events and contributes to the planning of program related events.

This is a temporary, benefits eligible position. The position is expected to last at least one year, depending on the business needs of the department. The schedule will generally be Monday through Friday, eight hours a day.

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes medical, dental, vision, life, long-term care, legal, and disability insurance coverages. Offerings also include retirement plans, flexible spending accounts, a health savings account, and an employee assistance program. In addition, the University values a healthy work/life balance and has generous provisions for paid time off.

Minimum qualifications: High school education or the equivalent and four years of administrative experience preferably in higher education.

Preferred qualifications: Bachelor's degree in business, communications, or a relevant field, and experience in higher education working with either admissions or recruitment.

Applicants will be asked to upload a resume to their profile and copy/paste a cover letter into the application.

Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. The successful candidate will possess a commitment to the ideals of this mission statement.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website. If you are viewing this posting from a site other than “Jobs at St. Thomas”, the University assumes no responsibility for the accuracy of information.

The University of St. Thomas is an Equal Opportunity Employer