Payroll/Personnel/Budget Coordinator

Riverside, CA
Apr 28, 2017
Institution Type
Four-Year Institution

Full/Part Time
Full Time

8AM - 5PM

$44,292 - $63,540

Position Information
Come join a dynamic growing team of administrative support professionals in Student Affairs and Enrollment Services. Providing primary administrative support to the Financial Aid Office, and reporting to the Management Services Officer (MSO) we are dedicated to creating the best possible experience for our student population! We are committed to providing an inclusive environment that attracts a workforce which mirrors the diversity of the campus, which is ranked 4th in the nation as most diverse, and surrounding community. The Payroll/Personnel/Budget Coordinator is responsible for providing executive support to the Financial Aid Director on matters of budget, payroll, personnel, and office management. Responsible for organizing and maintaining records and files as related to financial analyses, human resources, and space administration. Participates in long range fiscal planning, space planning, and inventory control. Transactional responsibility for the fiscal and budgetary processes, including general ledger, accounts payable, personnel and payroll functions, and fiscal year-end closing. Maintains Director's calendar. Requires compliance with federal, state, university and outside agency policies and procedures, including maintenance of confidential records.

The salary range for this position: $20.59 per hour to $22.05 per hour.

Minimum Requirements
Four (4) years demonstrated related experience or an equivalent combination of education and experience.

Experience with processing routine financial accounting/purchasing transactions with an online financial system and identifying account variances and researching discrepancies.

Demonstrated experience with data exporting, tracking, preparation of spreadsheets and documenting transactional back up reports using software applications such as Word, Access, Excel, etc.

Administrative experience in an office environment providing administrative support such as calendaring for staff and/or faculty, coordinating administrative activities, travel and programming, etc. including strong recordkeeping skills and attention to detail.

Ability to plan, organize and prioritize assignments to independently meet deadlines and complete tasks in an accurate manner, under pressure of constant interruption.

Strong verbal and written skills to communicate effectively and professionally with a diverse population of staff, students, and faculty, using tact and diplomacy.

Demonstrated ability to process travel and entertainment arrangements and purchasing using online systems.

Demonstrated ability to maintain confidentiality at all times.

Experience in interpreting administrative policies and establishing guidelines and procedures.

Demonstrated experience with payroll processing and personnel action items.

Preferred Qualifications
Knowledge of UC policies and procedures.

Experience with UCR mainframe systems, including PeopleSoft, Banner, and/or SIS+.

Knowledge of various UCR online applications such as eBuy, iTravel, and PPS.

Experience with UCR Financial Systems such as UCRFS, UCRFStotals, and Super DOPE.

Familiarity with FAU accounting structure.

Experience working with online calendaring systems.

Knowledge of UC Human Resources policies and procedures.

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 55th among top public universities (US News and World Report 2013-2014).

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview