Assistant Director for Special Events

La Verne
Apr 27, 2017
Institution Type
Four-Year Institution

University of La Verne

Assistant Director for Special Events

Job Description Summary:
The University of La Verne is a 125-year old, private independent, comprehensive, doctoral granting institution in Southern California with a strong emphasis on values, teaching excellence, community engagement, and an increasing commitment to research and publication. The University offers high quality, liberal arts and professional degree programs at the undergraduate to doctoral levels comprised of 10 campuses with the main campus located in the City of La Verne, 35 miles from downtown Los Angeles, along the foothills of the San Gabriel Mountains. Regional campuses range from Vandenberg in the North, to Irvine in the South, and from Oxnard in the West to Victorville in the East.
The Assistant Director for Special Events is critical to the execution of the University's event fundraising program. Responsible for management, implementation and execution of University Advancement Special Events, specifically the Scholarship Gala and the University Golf Tournament. Partnering with trustees, donors, senior administrators and Deans to create signature and college based events. The incumbent is supervised by the Senior Director of Advancement Operations & Services and will directly assist in an administrative capacity. The incumbent will regularly exercise discretion and independent judgement. He/She will have the authority to make independent decisions, free from the supervisor's immediate direction or supervision with respect to matters of significance. The Assistant Director for Special Events will evaluate projects, conduct market research and benchmark the results, make presentations, improve efficiency, and trouble shoot problems in order to help the overall success of the department.

Specific Duties:

Responsible for University Advancement event management, specifically for the Scholarship Gala and the University Golf Tournament, which includes staffing and reporting progress to the event committee of donors, trustees and University leaders; determining purpose of event; conducting venue research, contract negotiation and selection; selecting and training of University Advancement staff and volunteers on “day of” duties; managing and executing all event tasks; creating all event materials, both electronic and print; creating online registration website; maintaining and updating Special Events website with pre- and post-event information and photos; coordinating efforts with other departments and vendors leading up to and on the “day of”; and communicating effectively with vendors, staff and volunteers to assure a successful event. Coordinates the University Advancement Events calendar; manages two student worker assistant positions; participates in various committees, professional training, industry conferences, and conventions.

Develops essential event briefing materials (e.g. rsvp list, event timeline, speaking points, and biographical guest information) for the President, Deans, Senior Managers and University Advancement staff.

Prepares event budgets; maintains oversight of expenditures to stay within budget while trying to cut costs. Develops tactical event marketing plans and budgets with the Senior Director.

Other duties and projects as assigned by the Senior Director and the Vice President of University Advancement.

Minimum Qualifications:

Bachelor’s Degree

Two years of event management/public relations/marketing/communications

Advanced with MS Office, specifically Excel. A high level of tact and diplomacy

Preferred Qualifications:

Location: La Verne Central Campus

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link:

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation


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