Financial Aid Specialist - Temporary Assignment Ventura College

Apr 27, 2017
Institution Type
Community College

Financial Aid Specialist - Temporary Assignment Ventura College

Salary: $4,055.00 - $5,590.00 Monthly

Job Type: Classified

Job Number: 0141

Location: Districtwide, CA

Department: Districtwide

Closing: Continuous


This recruitment is being conducted to fill a temporary, full time provisional assignment located at Ventura College. The assignment is scheduled to last approximately three months and the work schedule will be Monday through Friday from 8:00 am to 5:00 pm. This recruitment is not being conducted to establish an eligibility list from which regular appointments will be made. Applicants will be considered in the order that they apply.

Under the direction of the Financial Aid Officer, a Financial Aid Specialist assists the Financial Aid Officer in coordinating and implementing an effective student financial aid program according to legal requirements.

Representative Duties:

Assist in coordinating and implementing an effective student financial aid program according to legal requirements. E

Review and analyze documents, compile and verify information to determine accuracy; perform need analysis, make determinations and award financial aid packages to eligible students according to established guidelines and procedures; assure compliance with federal and state laws and regulations governing financial aid programs and with district and internal policies and procedures. E

Assist students and parents with information regarding the financial aid process and the completion of applications; collect student and parent financial data; determine student budgets and compute financial need. E

Meet with students and parents to resolve issues and discrepancies or to make revisions in awards; discuss a variety of sensitive and confidential information with students, parents, faculty and staff; make professional judgments and decisions regarding eligibility. E

Review, interpret and apply complex regulations and policies governing all Title IV financial assistance and programs administered by the State and federal government. E

Oversee the maintenance of student records regarding financial aid; advise students of program eligibility. E

Assist with the planning and implementation of college and community financial aid workshops; participate in and represent the college at meetings, workshops and conferences relating to financial aid. E

Coordinate awards and other outside resources to determine financial aid eligibility. E

Issue and collect emergency student loans; maintain loan records. E

Prepare a variety of reports and statistical data as requested by State or federal officials; develop office forms for verifying information. E

Provide financial planning information and assistance to students planning to transfer to other colleges; receive and provide a variety of information to other district departments, staff, management, faculty, students, parents, outside agencies and the public regarding the financial aid process and financial aid policies and procedures. E

Review and evaluate students' academic progress in accordance with the current Financial Aid Satisfactory Academic Progress Policy; review, evaluate and take action on student complaints and appeals relating to financial aid eligibility; keep current with federal and state financial aid laws relating to eligibility and disbursement procedures. E

Use complex student system and financial aid computer software; submit and receive data and information via various financial aid internet sites in compliance with federal regulations; prepare and process a variety of letters and forms. E

Maintain special programs as assigned; coordinate special program activities between the college, private agencies and the public; prepare program reports as needed. E

Provide work direction and guidance to student workers or other staff as assigned; assist with staff training as needed; provide input to the Financial Aid Officer on the evaluation of financial aid staff and student workers; oversee Financial Aid Office operations when Financial Aid Officer is away as requested. E

Perform related duties as assigned.

E = Essential duties.

Minimum Qualifications:

Any combination equivalent to: completion of two years of college and three years of increasingly responsible experience in a college financial aid office.

Supplemental Information:

Evaluation of minimum qualifications will be based solely on the information provided in your application. Therefore, please make sure you include ALL employment you wish to be considered in the Employment Experience section of the application and complete ALL fields. Experience that is included in the resume but not in the Employment Experience section of the application will not be considered.

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

To apply, please visit


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