Sponsored Programs Coordinator

Newark, DE
Apr 26, 2017
Institution Type
Four-Year Institution

University of Delaware

Job Title Sponsored Programs Coordinator
Job ID 104567
Location Newark, DE

Sponsored Programs Coordinator: College of Education and Human Development


DEADLINE: Open until Filled


Under the general direction of the Business Officer of the Financial Services Unit (FSU), the Coordinator provides support in budget planning, development, control, and administration of all financial operations that impact multiple Centers/Departments under the College of Education and Human Development.

The Coordinator provides support to Principal Investigators (PI)/Project Directors to develop competitive grant proposals, assist in preparation of project budgets, and interpret and ensure that submission guidelines are followed. The Coordinator applies University processes and provides analysis to track and manage Centers/Departments, financial activities, including pre-award, post-award and closeout, to ensure compliance with University, College, Federal, state and sponsor agency guidelines. The Coordinator uses accounting principles to ensure that accounting records and controls are maintained in an appropriate manner. The FSU Coordinator works with the FSU Business Officer to independently resolve financial problems.

  • Assist with preparation, maintenance, and monitoring of Centers/Departments budgets.
  • Analyze budgetary line items for compliance with budget guidelines.
  • Prepare and communicate revenue and expense projections for Centers in an understandable format.
  • Collect, analyze, and interpret complex data in preparation for monthly reports.
  • Utilize reporting tools and information systems to create meaningful financial reports to assist Centers in the management of their budgets.
  • Provide project/grant reconciliation and work with respective units on campus on closeouts, including preparing cost transfers to remove unallowable costs and over-expenditures.
  • Anticipate and proactively resolve complex issues as they relate to financials and contracts and grants.
  • Allocate salaries through the Labor Allocation Module to reflect project commitments and budget constraints.
  • Review, process, and track personnel effort-reporting, including cost share.
  • Respond to presentation requests from Centers/Department personnel on an ad-hoc basis.
  • Create and maintain effective communication with Center/Department personnel, University departments, and external partners to ensure positive working relationships.
  • Provide mentoring and training to project leadership staff regarding budget development,
  • Expense management, and process procedures.
  • Recommend changes to current procedures, as appropriate, to enhance accuracy and integrity of data.
  • Initiate and manage Contractual Agreements for Consulting Services.
  • Oversee the preparation and processing of journal vouchers through the UD Financials and Effort Reporting systems, and perform monthly review of all journal voucher activity in accordance with established guidelines.
  • Oversee the administration of Centers/Departments" Purchasing Cards and allocation of expenses and processing as appropriate.
  • Oversee the processing of multiple webforms, such as BERs, vendor payments, payments to individuals, non-student billings, purchase orders, cash transmittals and payroll.
  • Oversee the records retention process for financial data.
  • Perform other job-related duties as assigned.

  • Bachelor's degree in Business Administration, Accounting, Finance or a related field with two years job-related experience or equivalent combination of education and experience.
  • Knowledge of cost analysis techniques.
  • Ability to analyze budgetary expenditures for compliance with approved budgets is required.
  • Familiarity with UD accounting system, PeopleSoft financials, UD grant policies and procedures, NSF Fast Lane and Cayuse online systems, is preferred.
  • Skill in budget preparation and management of contracts and grants.
  • Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
  • Working knowledge and understanding of federal and state regulatory policies, procedures and guidelines. General familiarity with the OMB circulars [i.e., OMB A-2I; OMB A-II 0; OMB A-133) regulating federal allowable and unallowable costs strongly preferred.
  • Ability to communicate effectively with a wide range of constituents on a variety of financial management topics.
  • A high level of independent judgment, critical thinking, and decision making are required.
  • Requires the ability to work independently. Ability to handle multiple tasks simultaneously.
  • Must have strong organizational skills and attention to detail.
  • Ability to interact well with people of all ages and diverse backgrounds.
  • Ability to interpret, adapts, and apply guidelines and procedures.
  • Ability to plan, organize, implement, evaluate, and modify administrative support.
  • Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
  • Ability to adjust to a changing environment.
  • Ability to develop, plan, and implement short and long-range goals.
  • Knowledge of PeopleSoft preferred. Intermediate computer skills to quantify and illustrate complex reports, comparisons, impacts, and/or projections (includes but is not limited to proficiency with spreadsheet, database and word processing).

  • Must complete required training sponsored by the University Research Office within one year of assignment in a contract and grants administration position.
  • Certified or actively working towards certification in Research Administration by a nationally recognized research certification organization within one year of date of hire.

Equal Employment Opportunity

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html


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