Madison, WI
Apr 26, 2017
Institution Type
Four-Year Institution

JOB NO.: 101489-US

Work Type: Staff-Full Time


Location: Madison

Categories: Management/Supervisory, Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 101489


Official Title: PRG ASST SUP ADV NON-EXEMPT(16421)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $17.25

Job Summary:

This position will provide direct support to the Division Chiefs, faculty and staff within the Department of Pediatrics. This position is responsible for the coordination of complex daily clinical, academic, supervisory, and administrative activities, as well as the coordination and organization of the Chief's communications, meeting planning, and travel. Professional communication, workplace sensitivity, and diplomacy are essential as well as excellent administrative, organizational, computer, and interpersonal skills.

The responsibilities require considerable independence of planning, decision making and action often involving delegation of aspects of work to others. The incumbent is expected to utilize a considerable amount of independent initiative and judgment, exercising a high level of administrative problem solving and analytic ability.

This position will also supervise Medical Program Assistants at the Associate or Senior levels. Primary supervisory responsibilities include oversight of work flow to ensure timely completion of diverse patient related, teaching, research, administrative and professional society activities for staff physicians and fellows. This position will complete regular performance evaluations and provide mentoring, training and feedback to employees.

This position tracks, prioritizes and organizes multiple ongoing projects in various stages of progress in such a way as to assist the Chief in completion of these projects. This position requires knowledge of and considerable experience with hospital and university policies and procedures, as well as the operational details of managing a Division within a medical center and frequently interfacing with administrative entities. This position must show confidentiality regarding all written and oral interactions.

Schedule Comment:

Monday - Friday between the hours of 8:00-5:00 PM
Hours determined upon hire


Jennifer Grudzinski
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

There are two vacancies available for this position description.

Please click on the "Apply Online" button to start the application process. To apply for this job, please upload a cover letter and resume and in addition provide three references. If you have questions please contact the primary contact below.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: 25 Apr 2017 Central Daylight Time

Application Close: 23 May 2017 11:55 PM Central Daylight Time


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