Scheduling and Curriculum Analyst

Apr 24, 2017
Institution Type
Community College

Scheduling and Curriculum Analyst


Not Displayed

Main Campus, CA

Job Type
Exempt Full-time

Office of Student Learning and Econ Devel

Job Number

5/23/2017 4:00 PM Pacific

Exempt Full-time, 12 months per year
MSC - Range 10; $63,926.87 per year
Contingent upon continued categorical funding

Under the general supervision of the Vice President of Instruction, performs a wide variety of specialized, complex and analytical duties requiring a definable body of knowledge and skill in order to provide a high level of technical support to area of assignment. Ensures the accurate and efficient processing of curriculum and scheduling related matters. Compiles data from a variety of sources to produce complex reports ensuring compliance with applicable policies, procedures, rules and regulations. Maintains the integrity of the District's master course and program files. Serves as the technical resource and contact person for curriculum, scheduling and instructor load matters and resolves related issues and/or concerns. Assists the Curriculum Committee and instructional departments. Ensures the standards of confidentiality are maintained at all times. Performs related work as required.

Representative Duties
The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk*

1. Processes curriculum for courses or academic programs, depending on assignment. Organizes and performs a variety of advanced specialized duties to coordinate the development and preparation of the class schedules*
2. Serves as the contact person for area of assignment and provides information and technical assistance regarding scheduling and curriculum matters, ensuring compliance with legal mandates, established policies, procedures, regulations and compliance and operational practices*
3. Creates the academic calendar for administrative review; builds terms, load periods, calendar dates and registration dates into the District's information system*
4. Serves on Technical Review Committee; takes notes on recommended changes, reviews for accuracy and compliance with District and state regulations*
5. Serves as technical and secretarial support for the Curriculum Committee; prepares and distributes agenda and minutes; attends meetings; takes notes; operates the online curriculum management software at Curriculum Committee meetings; trains committee members how to use the online curriculum management system; maintains curriculum website*
6. Coordinates, develops and publishes the curriculum and scheduling timelines, due dates, and deadlines*
7. Provides training and technical assistance to District staff, related to the curriculum and scheduling processes, operation of software systems, and District and state compliance and regulations*
8. Tracks and processes academic programs and/or courses through the online curriculum management system; updates and maintains academic program and/or course files in the District's database; codes academic programs and/or courses for entry in the database; updates the database with all new and modified academic programs and/or courses approved by the Curriculum Committee; assures accuracy and compliance with District and state regulations; prepares reports for consideration by the Board of Trustees; prepares and uploads new, revised, and deleted academic programs and/or courses to the Chancellor's Office online curriculum inventory system*
9. Coordinates, analyzes and maintains catalog years, academic programs and academic program requirements in the District's information system; sets up the catalog year in the District's database; identifies, tracks and updates revisions to academic programs and program requirements into Degree Audit screens; works with Admissions and Records, Counseling and Assessment to resolve program and program requirement issues and provides up-to-date information on certificate and degree changes and new or revised codes*
10. Takes and transcribes correspondence; prepares memoranda, reports, and other communicative documents that include technical terminology requiring a familiarity with legal mandates, policies, regulations, and operational procedures affecting the college curriculum*
11. Works in conjunction with the College Articulation Officer on tracking and approval of course transfer status and general education requirements for Butte, CSU and IGETC; enters and maintains data in the District's information systems*
12. Coordinates scheduling center activities including schedule timelines, collection of data from departments, entering into the District's information systems, data analysis, ensuring accuracy and compliance with District and government regulations, and providing technical support to departments regarding schedule development*
13. Calculates appropriate load, teaching arrangements and positions for faculty assignments based on a variety of instructional assignments including multi-instructor sections, spanned terms, stacked classes, prorated units and double/triple pay; coordinates the appropriate use of position structure with Human Resources to accurately capture cost of program information*
14. Provides administrative support in the management of faculty load; calculates, analyzes and monitors faculty workload limitations and reassigned time based on current bargaining agreement limits; serves as liaison with Payroll and Human Resources regarding load, leaves, and reassigned time; identifies, tracks, and enters all certificated reassigned time into the District's information systems; assists departments with load with load calculations and load limits*
15. Administers all hourly instructional assignment contracts; analyzes instructor workloads to assure contract compliance; and calculates percentages of full-time salary assignments to capture cost-of-program information*
16. Creates and distributes load bank applications; tracks and enters earned and used load bank assignments into the District's information systems; creates and maintains the load bank liability report; provides load bank accrual information to faculty; coordinates and determines load bank cash out in coordination with Human Resources and Payroll when faculty depart the District*
17. Obtains and provides information orally and in writing to faculty, staff, students, representatives of community and state agencies, general public and other District officials regarding District programs, courses, services, policies, procedures, regulations and requirements; interprets and applies rules and regulations as appropriate; assists in answering questions and resolving issues as appropriate*
18. Maintains, analyzes, and organizes a variety of records, logs, files, and reports including information of a confidential nature; maintains confidentiality of information.
19. Maintains and stays current on position specific terminology, relevant governmental regulations, Chancellor's Office guidelines and mandates, and legislative and statewide issues that have implications related to community colleges.
20. Serves on a variety of District committees as requested and/or required.
21. May perform other related duties as assigned, within the scope of the position.


  • An Associates Degree from an accredited college or university or the equivalent*; AND
  • Two (2) years of experience closely related to the duties and responsibilities of this position; AND
  • Graduation from high school or G.E.D. or the equivalent**.

    * Associate's education equivalency equals two years of increasingly responsible related work experience for each full year (24-30 units) of college.
    ** High School education equivalency equals two years of increasingly responsible related work experience for each full year (24-30 units) of college.

  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation, and ethnic backgrounds of community college students and staff.

  • Three (3) years of experience in an educational environment working with some scheduling and curriculum.
  • Experience within a Community College.
  • Proficiency in Microsoft Office.
  • Proficiency working with databases.

    KNOWLEDGE, SKILLS AND ABILITIES: May be acquired through education, training and/or experience.
    Knowledge of: District policies, procedures, rules and regulations; laws and ordinances pertaining to the specific responsibilities of the position; California Community College Chancellor's Office rules and regulations; curriculum development procedures and approval processes; faculty scheduling; faculty load calculation and management; computer programs for effective database design, data warehousing and report writing; gathering and analyzing data and making relevant recommendations based on that analysis; proper grammar and vocabulary usage; website maintenance; effective oral and written communication skills; principles of public speaking; using appropriate software in the completion of job duties.
    Ability to: interpret and apply District policies, rules and regulations; understand and implement the laws, rules and regulations related to curriculum development and scheduling; apply Ed Code, Title 5, and Chancellor's Office rules and regulations; make sound, educated decisions; work independently with an emphasis on detail; prioritize work load and meet deadlines; independently apply good judgment; take accurate minutes of meetings; effectively and fluently utilize computers and a variety of hardware and software programs to perform advanced-level document production including establishing and maintaining databases, calendaring systems, web sites, cloud based systems for sharing documents and creating spreadsheets; utilize keyboarding skills commensurate with the required functions for this position; develop and maintain complex records; analyze and research data and prepare clear and concise reports and recommendations; independently compose correspondence; communicate effectively both orally and in writing; follow and understand oral and written directions; establish and maintain cooperative working relationships with those contacted in the course of work; demonstrate a sensitivity to and a respect for diverse populations; work effectively with diverse populations; make required mathematical calculations rapidly and accurately; make public presentations; develop and maintain records accurately.

    Supplemental Information

    No assigned permanent staff to supervise. May provide work direction to others.

    Normal office environment. Sitting or standing for moderate periods of time may be required.

    Faculty, staff, administrators, students and the general public.

    Normal office environment, travel may be required.


    1. The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
    2. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
    3. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck.The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.

    The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.

    The Butte-Glenn Community College District is an Equal Opportunity Employer.

    ————————————————————Application Instructions------------------------------------


    All on-line attachment types require that you attach a document.

    Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

    Please submit this as an attachment, not as a text resume within the application.

    Butte College serves a diverse population. In a separate statement, address how your skills, experience and education have prepared you to serve and meet the needs of a diverse student/staff population.

    In a statement addressed to the hiring committee, explain how you meet the minimum qualifications listed below and attach a copy of all relevant certificates and proof of completed trainings.


  • An Associates Degree from an accredited college or university or the equivalent*; AND
  • Two (2) years of experience closely related to the duties and responsibilities of this position; AND
  • Graduation from high school or G.E.D. or the equivalent**.

    * Associate's education equivalency equals two years of increasingly responsible related work experience for each full year (24-30 units) of college.
    ** High School education equivalency equals two years of increasingly responsible related work experience for each full year (24-30 units) of college.

    You are required to provide transcripts for all coursework and/or degrees listed on the application materials you have submitted. The transcripts must include the date the institution granted the degree. Legible copies of transcripts are acceptable at this point in the process. Official transcripts must be submitted prior to hire.
    If you have foreign transcripts please include copies of a U.S. evaluation and translation.

    Foreign transcripts must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or our website at;


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