Administrative Coordinator, Community Standards

Wellesley, MA
Apr 21, 2017
Administrative Jobs
Student Affairs
Institution Type
Four-Year Institution
The Administrative Coordinator provides primary support for the Assistant Dean, Community Standards and supports the department of Community Standards by providing general administrative support and office management.

• Serve as the primary support person for the Assistant Dean, Community Standards and administrative support for the Associate Director and Coordinator of Community Standards, which includes centrally supporting all external and internal office functions for the department and overseeing office Outlook calendars.
• Responsible for office management of the Community Standards suite including fielding and routing all incoming phone calls and email communication relating to Community Standards, management of office supply orders, and management of phones, printers, and copy systems.
• Assist with Honor Board process including outreach to board members to schedule hearings, booking hearing rooms, purchasing food for trainings and/or hearings and assistance with the recruitment and selection processes.
• Responsible for the management of all student conduct files, including the responsibility for the file retention policy.
• Prepare responses to requests for student disciplinary background checks for the Assistant Dean to complete.
• Manage process to respond to notifications of copyright violations.
• Assist with the management of the department website.
• Manage Maxient watchlist alerts and relevant file updates.
• Serve as Sanction Compliance Officer for Community Standards, including the management of registration holds.
• Process all expense reimbursements and budget transfers for the department. Monitors and assists with budget tracking, quarterly budget reports, budgeting priorities. Manage purchasing cards for aforementioned areas.
• Collaborate with Housing on census-related requests, as needed.
• Assume additional responsibilities as requested.

Minimum Level of Education Required: Associate's Degree

• At least 2-3 years of related experience in an office or other similar environment
• Excellent typing, editing, and proofreading skills
• Strong organizational, interpersonal, and communication skills, and must be able to maintain a high degree of confidentiality at all times
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)
• Ability to envision and propose new methods to perform tasks that support ET&A; takes thoughtful risks; and accepts new and ongoing initiatives, objectives, and solutions to gain sought-after results.
• Ability to anticipate and embrace change; demonstrates willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.
• Ability to effectively interface with all constituents


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