Collection Technician

Princeton, NJ
Apr 21, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7400
Department Art Museum
Category Arts and Museum Administration
Date Posted 4/20/2017
Full-Time / Part-Time Full-Time
Application Deadline ..


Princeton University Art Museum

Collection Technician - 9 Month Term

Positon Summary:

In 2017 the Princeton University Art Museum will be moving more than 16,000 of its collections objects within the museum and to an off-site storage facility during a multi-phase project. The Collection Technician will be part of a team of term employees and shall assist the Associate Registrar (Project Manager) during this move. Team members will be required to intermittently report to work at both locations in Princeton, N.J. Under the supervision of the Project Manager the Collection Technician will work directly with art handlers to supervise the packing / unpacking of the collection ensuring that works of art are cared for and housed according to museum best practices. On a daily basis the Collection Technician will keep accurate inventory and shipping records in the museum collection management database, TMS (The Museum System™) as well as monitor the condition of objects being moved. In addition the Collection Technician will prepare labels for shipping containers as well as the associated shipping receipts and supervise the loading / unloading of packed conveyances. This is a fulltime, 9 month term position with the possibility of extension.


  • Physical examination of objects for purposes of establishing fitness to travel, and/or unchanged condition upon arrival at destination;
  • Creation of accurate database records in TMS in order to track movement both on an individual and container basis;
  • Label and tag works of art and shipping containers;
  • Responsible for directing art handlers to pack and ship artwork to PUAM specifications.


Essential Qualifications:
  • A minimum of 5 years of Museum Registration or comparable professional experience;
  • Bachelor of Arts degree required; Master of Arts degree in Art History, Museum Studies or Studio Arts preferred;
  • Familiarity with a wide variety of fine art media and the associated terminology essential;
  • Experience examining artwork for condition reports according to current industry best practices essential;
  • Extensive experience with art database including cataloguing objects required;
  • Experience supervising fine arts packing companies including knowledge of packing protocols required;
  • Knowledge of best practices for handling and caring for works of art required;
  • Must be willing to follow specific directions from the Project Manager and pay close attention to details;
  • Must be able to lift up to 25 pounds, climb ladders, walk and stand for prolonged periods of time;
  • Experience using museum collection management software, such as TMS, Argus, Filemaker or Past Perfect, is strongly preferred;
  • Stand or walk up to 2 hours at one time for 8 hours per day;
  • Sit for less than 2 hours at one time;
  • Lift or carry up to 25 pounds occasionally (less than 33% of the workday) in a range of motions from floor to overhead;
  • Frequently use hands for simple grasping or pushing or pulling (34 - 66% of the workday);
  • Occasionally squat, kneel, climb, reach overhead, lift overhead, knee stand, push or pull with forces up to 25 pounds (less than 33% of the work day);
  • Frequently bend (34 - 66% of the work day);
  • Possess ability to work at heights, full range of body motions and physical agility, and ability to maintain balance;
  • The final candidate will be required to complete a background check successfully.

About the Museum:

With collecting origins dating to the 1750s, the Princeton University Art Museum is one of the finest art museums in the country. Formally established in 1882, its collections feature nearly 100,000 works of art ranging from ancient to contemporary art and spanning the globe. Its collections of Chinese painting, the art of the ancient Americas, and photography are widely regarded as being among the world's richest. A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum contributes to the development of critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation.

To learn more about the Princeton University Art Museum, please visit

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

LTT, 050

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Comments Related to End Date

This is a 9 month term position with the possibility of extension.

Physical Capacity Exam Required


Valid Driver's License Required


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Princeton University requires all candidates to complete a background check successfully prior to the start of employment. The type and extent of background checks may vary depending on job requirements and/or functions.

Princeton University requires some candidates to complete a physical capacity exam successfully prior to the start of employment. The type and extent of physical capacity exam may vary depending on job requirements and/or functions.

Princeton University is a residential community and an employer that operates continuously 24 hours a day. Essential services employees perform jobs that are necessary and required to maintain basic University operations during scheduled closures or unscheduled suspension of normal operations due to emergencies, events, or other situations. Essential services employees may be asked and/or required to perform jobs or duties that fall outside of their normal job classification during an emergency event. Learn more about our Essential Services policy.

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