Administrative Coordinator - Department of Dance, School of Arts & Sciences

Location
New York, NY
Posted
Apr 20, 2017
Institution Type
Four-Year Institution

POSITION DETAILS

The Administrative Coordinator will assist the Chair of the Dance Department in administration of department functions, procedures, records, payroll, budgets, expenditures, requests and orders of support and supplies. Typical duties, in addition to the duties in the CUNY Title Overview, may include, but are not limited to the following:

  • Develop and maintain efficient office procedures and methods. Serve as liaison to the Chair.
  • Produce and distributes key, complex management documents and reports with a high degree of accuracy, especially with regards to personnel-related matters, scheduling, and budget projections and allocations.
  • Administer special projects, events, and efforts to improve unit effectiveness.
  • Supervise and coordinate the duties of clerical and part-time personnel such as office assistants and student aids.

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

  • Ability to work effectively and efficiently in a fast-paced, service-oriented, student-centered department
  • Ability to work collaboratively and professionally in a team setting with diverse staff of all levels and communicate effectively with staff in other offices such as HR, Payroll, Registrar, Dean's Office, Hunter Foundation Office, Performing Arts Office
  • Experience with budget preparation and management (including creation of spreadsheets in Excel)
  • Strong familiarity CUNYfirst, including Workload entry and student permissions
  • Demonstrated ability to apply a sound knowledge of best practices related management of files and records, including preservation and protection (familiarity with FERPA guidelines)
  • High degree of professionalism and personal integrity to maintain confidentiality
  • Detail oriented, self-directed, motivated, and proactive
  • Strong analytical, evaluative, and research skills
  • Experience with MS Word, MS Excel, Google Docs
  • Experience with Photoshop, desktop publishing, marketing skills a plus
  • Background in performing arts and/or familiarity with needs of a performing arts unit a plus

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
  • May supervise office staff and student workers.
  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Commensurate with qualification and experience ($35,576 - $64,545).

Salary subject to new contract implementation

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Click on the "Apply Now" button and follow the application instructions. Please have your resume or curriculum vitae and cover letter with names and contact information of 3 references available to attach into the application before you begin. The resume, cover letter and any other required documents must be uploaded as ONE document. The document must be in .doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

Open until filled with review of applications to begin October 13, 2016.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Hunter College

Job Title: Administrative Coordinator - Department of Dance, School of Arts & Sciences

Job ID: 15625

Full/Part Time: Full-Time

Regular/Temporary: Regular


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