Senior Sponsored Program Coordinator, College of Arts & Sciences

Newark, DE
Apr 20, 2017
Institution Type
Four-Year Institution

University of Delaware

Job Title Senior Sponsored Program Coordinator, College of Arts & Sciences
Job ID 104497
Location Newark, DE

Pay Grade: 29E

Deadline: 4/24/17

Under general direction of the Financial Analyst I, the Senior Sponsored Program Coordinator will have two primary responsibilities: (1) serve as the College of Arts & Sciences liaison for sponsored research contracts and grants administration (approximately 45 research-active departments, centers, and programs, where research expenditures total approximately $47M annually) and (2) serve as the CAS financial liaison for all departments in a specific portfolio. This position will manage pre and post-awards of any applicable awarded projects to include preparation of financial reports, expenditure review, compliance oversight, and project closeout. Faculty support includes aspects of proposal submission and award management to ensure compliance with federal, state and university policies and procedures concerning research administration. This includes interfacing with CAS departments and services, federal agencies, external industrial contacts faculty, students and staff. The Senior Sponsored Program Coordinator actively participates in analysis, planning and decision making as part of the College Finance & Analytics team by being the point of contact for a departments and associate dean in a specific portfolio.

  • Function as a College liaison for internal and external contacts regarding unit activities, accounts, personnel, etc. affecting contract and grant administration.
  • Oversee pre- and post-award administration of research grant and contract awards, interpreting sponsor requirements and ensuring compliance with sponsor and University policies. Develop systems to improve timely fiscal control and processing.
  • Advise faculty on fiscal management and sponsor requirements, including forecasting expected financial needs based on current and pending funds. Interface with UD Research Office, federal and industrial sponsors.
  • Review and publish monthly accounting statements to assure expenditures are allocated to proper grants/accounts and against the correct budget categories. Approve expenditures and reallocate expenses to proper accounts as needed ensuring compliance with College, University, federal and sponsor policies and procedures.
  • Provide expert advice and oversight to faculty and staff in the administration and closing activities for sponsored projects in CAS that include awards that are frequently multi-year, multi-project awards such as COBRE, and projects with
    subprojects--all with varying degrees of complexity.
  • Serve as a mentor to newly hired Sponsored Program Coordinators in CAS; contribute to continued modification, development and improvement of college-wide training initiatives.
  • Utilize the University's financial and contract and grants management systems to ensure accurate and timely reporting and management of awards.
  • Design and prepare financial reports, execute cost transfers, and complete project closeouts. Analyze and evaluate contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, fringe benefits, F&A, materials and equipment. Provide follow-up information; independently resolve problems and address issues. Verify the accuracy of financial records as they pertain to receipts, expenditures, and related transactions to maintain effective stewardship of sponsors' funds.
  • Prepare and maintain the Labor Allocation Module (LAM) system allocations to ensure timely distribution of effort for academic workload and specific program sponsored research commitments.
  • Verify accuracy and work with faculty, the Department effort certification administrators, and UD Research Office to reconcile changes to the funding distribution on effort reports.
  • Identify opportunities for improvements in CAS and University policy, and make process recommendations. Contribute to the design and development of CAS business policy and procedures and electronic tools as part of the College's financial team (accounting, data management, work processes, etc.).
  • Participate on committees and systems user groups to contribute to CAS and University-wide re-engineering and process improvement efforts.
  • Understand and communicate frequently with the departments in the assigned portfolio about their overall budget, financial impacts, and initiatives.
  • Performs reviews/audits of procurement, salary, support fund expenditures for departments in the assigned portfolio.
  • Perform miscellaneous job-related duties and projects as assigned.

  • Bachelor's degree in business administration, finance, accounting or related field with three years related experience, or equivalent combination of education and/or experience.
  • Experience with federal grants administration.

Equal Employment Opportunity

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at


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