Grant and Business Manager (part-time), Center for Personalized Cancer Therapy (CPCT)

The Center for Personalized Cancer Therapy (CPCT) is a joint program of the University of Massachusetts Boston and the Dana Farber/Harvard Cancer Center (DF/HCC).  The goals of the CPCT are to create research support platforms to facilitate high impact translational cancer research; to focus research efforts on the development, validation and commercialization of RNA-and protein-based cancer biomarkers; to train and bring diverse student talent into DF/HCC; and to provide UMass Boston students with skills suitable for academic careers or employment in regional biomedical industry. 

The part-time Grant and Business Manager will serve as the key administrative support personnel for the CPCT; and will be responsible for organizing and managing all non-scientific aspects of the center, including laboratory staff, grant and core facility involvement, assistance and management.  

Duties include, but are not limited to:

  • Responsible for the managing all non-scientific of the Center for Personalized Cancer Therapy (CPCT); provide professional and administrative support to CPCT faculty and laboratory personnel, including research investigators, post-doctoral research fellows, pre-doctoral students, lab   technicians and students; responsible for administering all student appointments, as well as financial requirements and issues for pre-doctoral students; work College of Science and Mathematics (CSM), as well as university departments to ensure that all staff and students are hired appropriately and receive access for all required systems, labs and computers;
  • Support the financial and operational needs of the CPCT; responsible for administering departmental budget; manage departmental subsidiary accounts, lab fee accounts, sales and service accounts, seed money, RTF accounts and all sponsored program accounts; provide oversight of all center purchasing and equipment for research laboratories; responsible for running monthly reports for department and grant accounts; maintain monthly spreadsheets of all accounts and upload grant reports monthly for faculty review;
  • Assist department with all personnel-related human resources actions, as well as oversee hiring paperwork and hiring activities; collaborate with the Office of Global Programs and the Department of Human Resources in assisting faculty, researchers, visiting scholars and students in processing paperwork, including visa papers needed for overseas visitors;
  • Collaborate with Office of Research and Sponsored Projects (ORSP) and center/department faculty on all grant-related activities, including grant preparation, submission, account setting, implementation and monitoring; serve as main point of contact for all new grant accounts and post-award issues; oversee and edit grant database and maintain financial and personnel records as per sponsor regulations;
  • Provide pre-award sponsored program services by assisting Principal Investigators (PIs) in identifying potential extramural funding sources; obtain guidelines and forms, prepare project proposals and budgets, complete forms and assurance documents and process requests for cost sharing; ensure all proposals meet sponsor format and submission requirements; circulate proposals to obtain internal approvals prior to submission;
  • Provide post-aware sponsored program services by assisting PIs in monitoring project expenditures; obtain necessary financial reports; procure goods and services and report time and effort commitments; prepare and submit programmatic reports and closeout projects;
  • Ensure research compliance by assisting PIs in understanding and complying with university policies and procedures, as well as the sponsor requirements and the relevant laws and regulations in research with human subjects and the care and protection of animals; assist PIs with the timely completion and processing of appropriate forms for the review of research protocols, as well as compliance progress and final reports;
  • Provide assistance to PIs in the communication with the Office of Research and Sponsored Programs (ORSP) and other administrative offices of the university; assist PIs in the development of, as well as in the publishing and updating of research profiles and bio-sketches, using electronic databases;
  • Provide on-going research laboratory support, including IACUC and IRB support; coordinate that all necessary faculty and staff have completed training and certifications for animal research, as well as human subjects ? biomedical and health sciences; assist with minor changes and document transmissions/uploads within the IRB system;
  • Prepare and oversee contractual agreements, as well as journal entries, disbursement  vouchers and vendor add forms; work directly with purchasing agents, as well as the Office of Contracts and Compliance and ORSP to assist with the execution of contracts; process and/or delegate travel and out-of-pocket expenses for reimbursement; manage and reconcile corporate and travel cards;
  • Prepare and ship packages and equipment for the laboratories; submit orders for mice in accordance with approved IACUC animal protocols and animal limits; coordinate appropriate documents for incoming animal shipment from outside sources;
  • Serve as the center's property and asset manager; oversee and manage space, support facilities, equipment and supplies and surplus equipment, as needed;  participate in all phases of departmental planning for physical facilities; participate in all phases of computer replacement program and serve as liaison between the faculty, staff and department and the CSM Dean's Office; collaborate with Public Safety to manage the access of faculty, researchers and students for departmental labs and spaces in the ISC and the Science Center;
  • Responsible for coordinating all major symposiums, conferences and meetings for the CPCT, including all communication, publicity and food arrangements;
  • Participate in CPCT, College of Science and Mathematics (CSM) and/or university-wide meetings and committees, as assigned;
  • Perform other duties as assigned.


Bachelor's Degree and a minimum of five-seven (5-7) years of experience in an academic and/or research setting is required.  Knowledge of sponsored project financial reporting procedures and grant administration policies and regulations strongly preferred.  Experience working with PeopleSoft preferred.

  • Knowledge of various administrative software applications and programs, including Microsoft Office;
  • Knowledge of and advanced skill in the use of electronic grant systems and post-award databases;
  • Knowledge of sponsored project financial reporting procedures;
  • Knowledge of federal regulations including OMB Circulars;
  • Advanced skill in grantsmanship/contract management principles and sponsored proposal and award policies and procedures, particularly those of the National Science Foundation and National Institute of Health;
  • Ability to plan and manage multiple projects simultaneously and balance priorities;
  • Ability to manage complex tasks under time constraints, while maintaining strong attention to detail;
  • Ability to work effectively and efficiently in a team capacity with a broad range of staff to accomplish departmental, program and university goals;
  • Ability to successfully contribute to the smooth operations and efficient financial management of the center;  
  • Ability to approach the position in a results-oriented sense of responsibility, collegiality and collaboration;
  • Ability to respond tactfully and professionally to the needs of the departments;
  • Ability to multi-task, meet deadlines and to respond efficiently and effectively to new, last minute and/or revised requests;
  • Ability to work under pressure and under tight timeframes and deadlines;
  • Ability to use independent judgment, work with discretion and be entrusted with confidential information;
  • Strong oral and written communication skills;
  • Exceptional interpersonal skills, including the capacity to work cooperatively with a wide range of individuals;
  • Strong analytical, organizational and problem solving skills;
  • Strong commitment to customer support. 

Additional Information:

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions.  As a condition of employment, the University will conduct appropriate background check reviews.  For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews:

Application Instructions:

Please apply online with your resume, cover letter, and list of three professional work references.

  • Professional Union. Benefited.
  • Part-Time, 50% time, 18.75 hours/week. 
  • Unrestricted funding.
  • Grade 33 (see link below for salary chart).  

Only Internal Professional Bargaining candidates will be considered during the first 7 business days of the posting.  All other candidates will be considered after that period. 

Closing date for applications:  April 24, 2017.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information. In addition to federal law requirements, the University of Massachusetts Boston complies with applicable state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment. Among the procedures which may be used to select personnel to fill vacant positions are review of work experience, reference checks, and interviews. All appointments and promotions will be effective on a Sunday.

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