ADMINISTRATIVE SPECIALIST II
Working Title: Secretary II
Type of Employment: Staff
Department: Biological Sciences
Division: Academic Affairs and Research
Proposed Salary Range: $21,827.00
Position Summary: The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and agency/institution policy.
- Receptionist duties, distribute incoming and outgoing mail directed to faculty, graduate students, and the Chair of Biological Sciences
- Remove student advising holds
- Compile Biological Sciences schedule and faculty schedules for approval of the scheduling committee
- Enter schedule into the Banner system
- Track and assign classrooms, labs, grad student and faculty offices
- Assist faculty and students in the TEM travel system
- Make room and airline reservations for faculty and students
- Track and prepare Biological Sciences Ghost Log for travel with a monthly balance of $10,000
- Prepare Employee Status Forms for Part-time, Work-study and Graduate Teaching Assistant’s
- Help supervise and assign duties for Part-time and Work-study Students
- Prepare faculty and graduate student phone and e-mail lists,
- Purchase, receive, and restock the departmental office supplies inventory
- Track and prepare P-Card log for departmental accounts with a monthly balance of $5000
- Receive and distribute applications for students applying to Biological Sciences Graduate Program
- Gather information for the Graduate committee to review in order to award a Teaching Assistantship
- Advertise and schedule departmental events, coordinate academic and co-curricular activities within the department
- Maintain calendar for the Chair of The Department of Biological Sciences
- Use room scheduler software to check out vehicles, equipment and rooms
- Create key forms for faculty and students
- Other duties as assigned
General Days/Hours: M-F, 8 a.m.-5 p.m.
Other: Regularly works with faculty, staff and students.
Knowledge/Skills/Ability: Knowledge of record keeping procedures.
Knowledge of the principles and practices of mathematics and statistics.
Knowledge of work-related subject area.
Knowledge of computers and software applications.
Ability to conduct research and compile data into report form.
Ability to establish and maintain filing systems.
Ability to operate standard office equipment.
Ability to analyze documents to determine compliance with rules, regulations, and
Ability to communicate both orally and in writing.
Minimum Qualifications: The formal education equivalent of a high school diploma; plus two years of experience in a specialized or related area applicable to work performed.
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Arkansas State University is a public, multi-campus higher education system with enrollment in excess of 22,000 students. Approximately 14,000 students attend the Jonesboro campus where the student body is diverse. The campus has a renewed focus on international student recruitment and capital campaign development. Jonesboro has a population of approximately 67,000 and is located 70 miles northwest of Memphis (www.jonesborochamber.org).
EEO Statement: It is the policy of Arkansas State University to provide equal employment opportunity to all qualified persons; to prohibit discrimination against any employee or applicant for employment because of race, color, ancestry, religion, gender, age, disability, genetic information, national origin, status as a veteran or other status protected by law; and to promote the full realization of equal employment opportunity through a positive continuing program of affirmative action.