Purchasing Agent 2 (UCP 8), Capital Projects and Contract Administration

Location
Storrs, CT
Posted
Apr 19, 2017
Institution Type
Four-Year Institution
Job Title: Purchasing Agent 2 (UCP 8), Capital Projects and Contract Administration
Job ID: 2017513
Location: Storrs Campus
Full/Part Time:
Regular/Temporary: Regular

Job Posting

Under the general direction of the Director of Procurement Services and the immediate supervision of the Associate Director of Capital Projects and Contract Administration (CPCA), and/or his/her designee, this position will support the University's capital program (which includes the Next Generation/UCONN 2000 programs) by prequalifying design professional services and construction contractors, soliciting competitive bids, and negotiating in an open, fair, and competitive manner.

Primary responsibilities of a Purchasing Agent 2 include, but are not limited to, utilize existing policies, procedures, and statutes to plan, develop and organize all phases of assigned responsibilities for prequalification, bidding, awarding, contracting, and contract administration functions of construction and design professional services-related procurement; receive, process and approve requisitions and purchase orders for goods and services; determine most appropriate delivery method of procurement of goods and services in accordance with federal/state statutes and University policies and procedures; prepare and solicit competitive bids from qualified vendors; define and negotiate appropriate terms and conditions on behalf of the University relative to contractual obligations; recommend and/or authorize the purchase of goods and services and ensure the unique needs of the University are being addressed with needs analysis, scheduling, knowledge of local/regional construction industry and market as well as industry trends.

The Purchasing Agent 2 works to identify new and innovative methods and processes to accomplish the design professional and construction procurement tasks while ensuring compliance to statutes and University policies; in cooperation and coordination with the University's Planning, Design & Construction Department (UPDC) and UConn Health, Campus Planning, Design & Construction (CPDC), creates the appropriate prequalification and procurement documents, general and special conditions, safety requirements and scope of the design and construction project procurement requirements; as authorized by the Associate Director, conducts negotiations on contract prices, technical requirements, and terms and conditions; issues recommendations for contract and service awards to the Project Engineer/Project Architect/Project Manager; assists with contract administration functions, monitoring design professional and contractor performance and ensuring compliance with contract terms including change orders, contractor delay, appeals, claims liquidated damages, settlements and terminations; maintains records on contract administration actions and requirements; evaluates contractor compliance with contract clauses and initiates corrective actions when problems are identified; responds to inquiries and requests relating to capital program procurement activities; assists with contractor payment inquiries; and participates in post project completion issues and related issues, as applicable.

Minimum Qualifications
  1. Bachelor's degree, preferably in design and/or a construction related discipline, and four (4) years professional experience in a comparable institutional environment OR an equivalent combination of education and related professional experience which totals a minimum of eight (8) years.
  2. Excellent interpersonal skills and the ability to communicate clearly both verbally and in writing.
  3. Demonstrated decision-making skills and ability to facilitate decisions that set priorities, resolve conflict, and drive results.
  4. Thorough working technical knowledge and understanding of design professional services and construction methods.
  5. Knowledge of contract law, accounting, finance, and marketing as they relate to purchasing and procurement delivery methods, strategies and trends in local, regional and national construction industries, and federal and state statutes.
  6. Ability to assess organizational needs, communicate those needs to the contractor/vendor community, evaluate services and products to determine technical compliance and resolve discrepancies.
  7. Ability to analyze data, business and market trends and recommend solutions.
  8. Experience working with contractors, design professionals, engineers, consultants, and staff to manage expectations and identify and remove barriers that are impeding progress and/or performance.
  9. Knowledge and proficiency in contractor and design professional services proposal analysis, commodity forecasting, quality assessment and value analysis.
  10. Demonstrated integrity and ability to act without consideration of personal gain and take prompt action in the case of unprofessional and unethical behavior.
  11. Demonstrated ability and supervisory skills to train less experienced procurement staff.
  12. Strong background in construction procurement and knowledge of contracting, construction scheduling, and construction methods, as well as design professional services procurement and contracting.
  13. Strong computer experience in MS Word, Excel, Access, PowerPoint, Project and Outlook.
  14. Demonstrated ability to develop and maintain constructive, professional relationships with a wide variety of individuals.

Preferred Qualifications
  1. Advanced degree, preferably in design and/or a construction related discipline.
  2. Familiarity with following software applications: SciQuest (eProcurement Solution), KFS (Kuali Financial Systems), Oracle Unifier, AssetWorks and/or other commercial planning and project management software.
  3. Knowledge of State of CT General Statutes, Federal Regulations, and University Procurement Policies and Procedures as they relate to construction procurement.

Appointment Terms

This is a full-time, twelve-month position. The University offers a competitive salary, outstanding benefits including employee and dependent tuition waiver at UConn, and a highly desirable work environment. Salary will be commensurate with successful candidate's background and experience.

For more information and/or a copy of the full job description, please visit http://cpca.uconn.edu/2017/04/17/job-post-purchasing-agent-ii-ucp-viii/.

To Apply:

Please apply online at www.jobs.uconn.edu to submit a letter of application, resume and contact information for three (3) professional references. Screening will begin immediately. Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. (Search # 2017513)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on May 19, 2017.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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