Senior Staff Assistant

Stony Brook, NY
Apr 19, 2017
Institution Type
Four-Year Institution
Job Description

Senior Staff Assistant-1603258

Required Qualifications: (As Evidenced by an Attached Resume)
Bachelor’s Degree. Three (3) years of administrative experience as an assistant to an Executive within a public sector, non-profit or higher education setting. Proficiency in Microsoft Word, Excel, PowerPoint, Visio and Outlook. Experience maintaining confidentiality in all areas of responsibility. Experience interacting with individuals at various levels within an institution as well as the general public.

Preferred Qualifications:
Master’s Degree. Additional years of administrative experience as an assistant to an Executive within a public sector, non-profit or higher education setting. Experience working with campus computer systems (i.e., Peoplesoft, TMS, Wolfmart, GoogleApps).

Brief Description of Duties:
This position will serve as the Executive Assistant to the Dean and will provide executive oversight and management to staff responsible for coordinating activities of the Dean and the Dean's suite. This position also coordinates advancement and alumni activities, project manager on select School of Nursing (SON) projects and serves as a point person for International programs. Successful incumbent will have outstanding written, verbal and interpersonal communications skills. He/She will have strong organizational skills with exceptional attention to detail and demonstrated leadership skills. The incumbent will be expected to maintain a courteous and helpful approach when dealing with faculty, staff and student and adheres to University's and SON's mission, vision and values.


  • Provides principle administrative support to the Dean and supports the activities related to the Office of the Dean by handling all administrative matters for the Dean, following all confidentiality policies and procedures.
  • Serves as primary point of contact for the Dean with Faculty, Staff and Students in the School, as well as, individual and professional organizations outside the School of Nursing.
  • Facilitates efficient and professional flow of information.
  • Manages the Dean’s calendar, arranges conference calls, meetings and conferences.
  • Prepares paperwork which is sensitive and confidential in nature.
  • Screens and evaluates incoming correspondence and prepares responses on behalf of the Dean.
  • Represents the Dean’s policies to constituencies within and outside of the University.
  • Provides administrative support for committees for the Dean.
  • Coordinates, oversees and directs state reports, surveys and other activities related to the School’s business.
  • Submits reports to regulatory and credentialing agencies.
  • Provide executive oversight and management to the Staff responsible for coordinating the activities of the SON Advancement and Alumni Association events by working closely with the Dean.
  • Provides administrative support to monthly Alumni Association meetings.
  • Coordinate and implement annual Scholarship and Award ceremony.
  • Assists with the development of the SON annual report to donors and alumni.
  • Lead project teams in development, implementation and evaluation of select project(s).
  • Evaluate effectiveness and success of assigned projects for future enhancements.
  • Review and manage and coordinate funds for projects. Ensure project documents are complete, current and stored securely and appropriately.
  • Other duties assigned as appropriate to range and departmental mission:
Special Notes:This is a full time appointment. Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

Official Job Title: Senior Staff Assistant
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: School of Nursing-Stony Brook University
Schedule: Full-time Day Shift 8:30 AM- 5:00 PM some evenings and weekendsSchool of Nursing-Stony Brook University
Posting Start Date: Apr 18, 2017
Posting End Date: May 2, 2017, 10:59:00 PM
Salary: $53,000 - $62,500/Ann@1.0FTE CWE
Salary Grade: SL3


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