Madison, WI
Apr 19, 2017
Institution Type
Four-Year Institution

JOB NO.: 101603-US

Work Type: Staff-Full Time


Location: Madison

Categories: Accounting, Finance, Purchasing, Communications, Editing, Event Planning, Program Coordination, Marketing, Public Relations, Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 101603

Working Title: Executive Assistant

Official Title: PRG ASST CONF(16310)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary: Minimum $13.70

Job Summary: This position provides comprehensive administrative program support to the Director, Associate Director, Administrator, and public health and clinical team of the Wisconsin Alzheimer's Institute (WAI). This position provides complex, independent administrative support in the development and maintenance of program and training materials, grant preparation, educational programs, databases, administrative and operational systems, and biosketches and other support pages, and performs administrative duties to meet WAI goals.

Work is performed under the general direction of the WAI Director, Associate Director and the WAI Administrator. This position requires excellent administrative, organizational, and interpersonal skills as well as considerable independence in planning and implementation. This position also requires the ability to deal with the diverse elements of the academic and health care environments, and the willingness and ability to manage competing priorities.

Requirements: The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Proficiency in meeting scheduling and calendar management using web-based scheduling systems is required.

Proficiency in Microsoft Office, including Outlook, Word, and Excel is required. Must have the ability to learn new computer software.

At least 2 years of experience providing administrative support to professional and/or executive level employees is required, preferably in an academic or healthcare setting.

Excellent interpersonal communication skills, including verbal and written communication, proofreading, project management, organization, problem solving and various computer software applications are required.

Strong organizational skills with attention to detail. Ability to follow through and complete tasks in a timely and accurate manner preferred.

Experience and/or interest in contributing to campus diversity efforts is preferred.

Knowledge and experience with working in the University setting highly desired.

Schedule Comment: Monday-Friday some flexibility between 7:30 am - 5:00 pm to meet the needs of WAI.

Contact: Jena Yohann
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants: To begin the application process please click on the 'Apply Now' button. You will be asked to create a profile and upload a resume and cover letter. You will also be asked to provide contact information for three (3) references as part of your online application.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: 18 Apr 2017 Central Daylight Time

Application Close: 2 May 2017 11:55 PM Central Daylight Time


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