Procurement and Payable Services Accountant

Location
Boulder, CO
Posted
Apr 19, 2017
Institution Type
Four-Year Institution



This position has two primary areas of oversight, Procurement and Accounts Payable, and is expected to provide vision and leadership and has the authority and responsibility to represent the Athletic Department in areas related to financial affairs such as purchasing, payable services, and contract management.

With respect to procurement and purchasing, this position must work cooperatively and collaboratively with other offices and departments on campus and vendors off campus for the purchasing of goods and services for the 17 sport programs and support areas within the Department of Athletics; interpret procedures and policies as established by the Procurement Service Center (PSC); design and enforce purchasing procedures including all contracts over $5000 requiring Request For Proposals (RFP's) or other requisition mechanisms; monitor and maintain standing purchase orders for service and goods contracts; purchase services and goods as requested.

Accounts Payable responsibilities include auditing and paying all bills and invoices according to state, University, athletic department and NCAA fiscal rules; make audit recommendations; utilize the PSC computerized accounting system, Marketplace and current catalog suppliers; work with vendors and individuals to gather proper documentation in order to process payments (e.g. CU-W9, Scope of Work, etc); maintain records in accordance with policies and procedures; supervision of student support staff and ability to take on future supervision assignments.

Assist with the development of policies and procedures, internal controls, and operational efficiencies overall within the department to comply with the guidelines of the University of Colorado and Pac-12.

This position is responsible for promoting the philosophy and objectives of the intercollegiate athletics program. This shall include adhering to the principles of the Athletics Department's Mission Statement, Diversity and Inclusion Mission Statement, Core Values, Policies and Procedures, as well as the rules and regulations of the University, the Pac-12 Conference and the NCAA.

What your key responsibilities will be:

Auditing, Invoices
  • Audit and process invoices to ensure proper payment and compliance with the terms and conditions of purchase orders, federal, state and university fiscal regulations and internal athletic department policies.
  • Employ computerized purchasing and accounts payable system, Marketplace, extensively. Analyze and resolve any problems or discrepancies.
  • Oversee processing of independent contractor's fees, athletic officials fees, subscriptions, membership dues, conference fees, postage and delivery charges and non-employee personal reimbursements with payment vouchers.
  • Manage payment for certain vendors that require credit payment with University cards and related Concur Expense report process.
  • Payment to other campus departments via journal entry creation as needed.
  • Oversight over filing system for paid invoices, contracts, official functions and pending departmental purchase orders with related assurance of compliance with departmental approval controls.
  • Requires understanding of department budget structure and financial reporting tools and processes.

Purchasing
  • Oversee all purchasing activities within the Athletic department.
  • This includes: writing and implementing policies, procedures, manuals, operating plans and programs; instructing all Athletic sub-units of procedures to be used; preparing and approving emergency procurements; manage purchases with accounting /budgeting office and other customers, counseling staff on all state regulations, state contracts and internal policies pertaining to purchasing; mediating within the athletic department, other university departments, and vendors in purchasing and accounts payable related issues.
  • Requires understanding of department budget structure and financial reporting tools and processes.
  • Manage SPO process as it relates to obtaining new standing purchase orders, reviewing and renewing expiring SPO's and increasing the dollar amount of current SPO's when needed.
  • Manage approval process for all PO's over $5,000 per state fiscal regulations and related receiving when merchandise arrives or services are rendered.
  • Research and resolve purchasing problems and mediate between staff, vendors, Accounts Payable and Procurement.
  • Collaborate with Athletic Department Staff and vendors to determine exact information needed to create the Departmental Purchase Order (DPO), Purchase Requisition, Standing Purchase Order (SPO), or Payment Voucher.
  • Determine, write, revise/review specifications, applicable terms and conditions to purchase the goods or services. This includes the use of the computer accounting system, Marketplace.
  • Track progress in Marketplace PeopleSoft by close communication with internal staff, Accounts Payable and vendors of placed orders and insure payment for goods and services.
  • Research accuracy of the encumbrance report.
  • Recommend the deletion of outstanding encumbrances.
  • Work with accounting for accuracy of year-end accruals.

Contract Management
  • Managing contracts by reviewing terms of the contracts on a regular basis in order to ensure that the progress and/or performance of the goods or services are provided, conform to the contracts requirements and that invoices are consistent with the pricing terms; participating along with mid and upper level management in developing the solicitation and writing of contracts including participation in Request for Proposals; resolving disputes in a timely manner; obtaining new contract requirements for renewal; terminating a contract if needed and maintaining appropriate records for review.

What we can offer:

The anticipated starting salary for this position is $45,000.00. The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.



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Qualifications


What we require:
  • Bachelor's Degree in Accounting or Finance or applicable years of experience.
  • One year experience with a procurement system in a large organization, management of the general ledger, and other financial statements.

What we'd like you to have:
  • One year of experience in accounting and/or procurement in a higher education and/or Sport Industry setting.
  • One year experience with Marketplace procurement software.

Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.

Special Instructions to Applicants:Please apply by Friday April 28, 2017

If you have technical difficulties submitting application information, please contact the CU Careers help desk at cucareershelp@cu.edu. All other job related inquiries should be directed to the posting contact for this posting.





Application Materials Required:Cover Letter, Resume/CV

Application Materials Instructions:To apply, please submit the following materials to this posting at www.cu.edu/cu-careers:

1. A current resume.
2. A cover letter that specifically addresses the job requirements and outlines qualifications.

Please combine materials into one document and upload as titled: Last-First-09101.
Please do not upload references at this time.



Job Category: Finance and Accounting

Primary Location: Boulder

Department: B0001 -- Boulder Campus - 10018 - Athletics-Business Affairs

Schedule: Full-time

Posting Date: Apr 18, 2017

Closing Date: Apr 28, 2017

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: HRESmail@colorado.edu

Position Number: 00732596

PI97549888