MANAGER, INTERNAL AUDITOR

Location
Pasadena
Posted
Apr 18, 2017
Institution Type
Community College


MANAGER, INTERNAL AUDITOR
Pasadena City College

Classified Management Position
100%-12 Months
#026

OPEN UNTIL FILLED


We are looking for candidates who have the desire and ability to create a welcoming work environment that positively engages and impacts our diverse workforce and student population. Our goal is to create an inclusive working environment of collaboration, transparency, support, and shared leadership among all constituency groups: faculty, staff, administration, and students. We are looking for candidates who share the District's vision and willingness to ensure equal employment opportunity, will assist in creating an environment that is welcoming to all, and that will foster diversity and promote excellence.

DEFINITION:
Under the general direction of the President/Superintendent, the position manages the internal audit process for the Pasadena Area Community College District (the District). The position will perform complex duties in planning, organizing, and conducting internal financial compliance audits, investigative audits, program evaluations, operational audits, and related projects. The position will serve as the District's technical expert on all audit matters by providing professional recommendations in formulating policy and procedures to ensure thorough systems of internal control and compliance.

ESSENTIAL DUTIES
PLANNING AND COORDINATING INTERNAL AUDITS:
• Develops and implements a District wide internal audit program.
• Develops and implements internal audit policies and procedures.
• Tests and evaluates compliance with federal and state laws, and District policy and procedures.
• Determines the accuracy and reliability of accounting, financial, electronic data processing (EDP) systems and other operating controls.
• Develops and implements audit activities and procedures.
• Plans and conducts investigations of various transactions, fiscal operations, and other matters requested by management and the Board of Trustees.
• Reviews and audits circumstances surrounding potential fraud and theft;
• Performs special internal audits as directed.
• Conducts individual unannounced internal audits to discover misappropriation of assets or funds to prevent
and/or detect fraud.
• Coordinates and assists with all audits conducted by outside agencies.

SAFEGUARDING ASSETS:
• Reviews the means of safeguarding assets and, as appropriate, verify the existence of such assets.
• Reports audit findings to appropriate personnel and provides recommendations for improvements in operations and controls.
• Implements and updates accounting procedures and systems.
• Conducts follow up reviews on the status or
recommendations made by both internal and external auditors and determines whether corrective action has been taken to improve deficient conditions.
• Recommends appropriate accounting treatment for yearend adjustments and closing activities.

DEPARTMENTAL MANAGEMENT:
• Develops, plans, organizes and manages assigned staff.
• Selects, develops, supervises and evaluates subordinates and oversees the selection, placement, training, and supervision of other employees.
• Leads or participates in shared governance through service on planning and/or operations committees and task forces; attends Board of Trustees meetings and appropriate District, College and employee functions.
• Coordinates programs and services as appropriate with other District and college personnel.

This job description does not state or signify that these are the only duties that will be performed by the incumbent in this position. The incumbent will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
• Governmental accounting and auditing procedures, including compliance auditing.
• Governmental Accounting Standards Board pronouncements impacting California community colleges.
• California Community Colleges Budget and Accounting Manual (BAM)
• California Community College Contract District Audit Manual (CDAM)
• Code of Ethics and Standards of the Professional Practice of Internal Auditing established by the Institute of Internal Auditors
• Laws, rules, regulations, and procedure affecting accounting for receipts and disbursements.
• Principles and practices of administration, supervision and training.
• Effective organizational skills.
• Record-keeping and report preparation techniques.
• Budget preparation and control.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Organizational structure, operations, programs, policies, and procedures common to institutions of higher
education.
• Principles and practices of effective administration, supervision and training.
• Interpersonal skills, use of tact, patience and courtesy.
• Problem solving and conflict resolution in an academic environment.
• Modern office practices, procedures, equipment, and software applications.

ABILITY TO:
• Plan, organize, develop and execute strategic and annual audit plans for the District to ensure effective risk and operational controls.
• Perform highly complex analyses of financial, budgetary, operational and compliance issues and reach sound, logical, fact-based conclusions and recommendations.
• Collect, evaluate and interpret a broad range of complex data, either in electronic, written, statistical or narrative form.
• Apply governmental audit standards to audit work planned and conducted.
• Understand, interpret and apply federal, state and local laws and relevant regulations, ordinances, and policies.
• Keep current on changes in laws, regulations, or audit and compliance reviews related to community colleges.
• Learn and apply emerging technologies as necessary to perform duties in an efficient, organized, and timely manner.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Prepare comprehensive narrative and statistical reports.
• Supervise the administration of multiple budgets.
• Communicate effectively both orally and in writing.
• Operate a computer and assigned office equipment
• Interpret, apply, and explain rules, regulations, policies, and procedures.
• Analyze situations accurately and adopt an effective course of action.
• Ensure compliance with local, state and federal guidelines, policies, rules, and regulations.
• Select, supervise, train, and evaluate staff; prioritize and assign work to meet deadlines.
• Establish and maintain positive and effective working relationships with others.
• Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic,
cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.

EDUCATION AND EXPERIENCE:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
• A Bachelor's degree with a major in accounting, finance, business or a related field from an accredited college or university.
• Valid license to practice as a Certified Public Accountant or Certified Internal Auditor.
• Four (4) years progressively responsible experience as an auditor with an internal auditing unit or with a commercial auditing firm in financial or operational auditing with direct experience in planning, organizing and independently performing audit tasks for financial audits, compliance audits, performance or operational audits, and internal control reviews.

DESIRABLE QUALIFICATIONS:
• Master's degree from an accredited institution in accounting, finance or business administration.
• Audit experience in an educational institution with an automated accounting system.
• Experience in planning and performing financial and compliance audits of California Community Colleges.

PHYSICAL DEMANDS:
This position will require the frequent exhibition of mobility and communication skills, continuous repetitive movement of hands and fingers – typing and/or writing, and to grasp objects with both hands with a simple/light grasp; and seldom lift, carry, and push/pull object weighing 10lbs or less.

ENVIRONMENTAL ELEMENTS:
The position will frequently work within a moderate office environment climate with moderate noise exposure. The position will frequently work with members of the campus community, vendors and subordinates. The position will also frequently come into contact with the general public.

LEVEL OF SUPERVISION EXERCISED:
This position will exercise supervisory duties over subordinate professional, technical, administrative and clerical staff.

EXEMPT POSITION:
This is an exempt position and is not subject to overtime.

SALARY AND BENEFITS:
Salary and other terms of employment are competitive. Placement is at salary range M-3 on the District Management Salary Schedule which is available online at http://www.pasadena.edu/hr/docs/compensation/Management-Association.pdf. Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee.

CONDITIONS OF EMPLOYMENT:
• Successful completion of background and fingerprint clearance and TB screening.
• Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
• Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
• Board of Trustees approval.

APPLICATION AND SELECTION PROCESS:
Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. All materials are submitted electronically through PCC's Applicant Tracking System (ATS) at https://pasadena.csod.com/ats/careersite/JobDetails.aspx?id=311

Applications completed and received by February 21, 2017 at 4 p.m. will receive full consideration.

Please keep in mind the following:
• If you do not follow the process or your application/ resume is incomplete, your information will not be processed.
• The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
• While the acceptance of the application packet is done through PCC's Talent Applicant System (ATS), all hiring decisions are made by a hiring committee.
• Positions are full-time (100%) and "open until filled," unless otherwise stated. Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance, please contact the Human Resources office at 626-585-7388. Applicants may expect to be notified approximately 4 – 5 weeks following the closing date as to the status of their application.

SUPPORTING DOCUMENTS:
For full consideration, applications MUST include all items in the order listed below. An incomplete application packet will not be accepted.
1. A list of at least five references (name, address, phone number, email address and position), including your last supervisor, and at least one of each of the following: peer, and direct report.
2. A letter of interest addressing the selection criteria and extent of experience listed under "The Representative Duties," "Knowledge of," "Ability to," "Education and Experience," and "Desirable Qualifications" headings.
3. Professional resume
4. Transcripts (unofficial)
5. Other information considered pertinent to the application (optional)

Note: It is the applicant's responsibility to ensure that all application materials are fully and correctly submitted. All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District. Materials, including USB flash drives, compact disks and slides, will NOT be returned, copied or considered for other openings.

ABOUT THE DISTRICT:
Established in 1924, Pasadena City College has been serving the San Gabriel Valley for more than 90 years. PCC enrolls more than 30,000 students each semester and offers 60 academic and 72 Career and Technical Education programs. The main college campus occupies an idyllic 53-acre site, while the Community Education Center and Child Development Center are located in separate facilities. The college is renowned for its high student transfer rate, national mathematics and forensic honors, and extensive study abroad offerings. 80% of our students receive the Board of Governor's Fee Waiver which is based upon the federal poverty guidelines. PCC is accredited by the Accrediting Commission for Community and Junior Colleges. For more information, go to www.pasadena.edu.

MISSION:
The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.

ADDITIONAL INFORMATION:
The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Any employee who is unwilling/unable to fulfill this requirement will not be employed.

Pasadena Area Community College District will not sponsor any visa applications. If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.

It is the policy of the PACCD that all candidates for employment need to be cleared for employment through the process of background check and verification of prior employment, references and credentials.

Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101-542)

The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District, or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District Office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

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