Operations Analyst

MWY Fund Service, LLC
Belmont, CA
Apr 18, 2017
Jobs Outside Higher Education
Businesses & Consultants
Institution Type
Outside Academe

Job Description

Job Responsibilities

General Client Fund Operations
  • Review fund documentation and portfolio company transaction documents to interpret and understand terms to ensure proper reporting and analysis
  • Assist in responding to operational due diligence requests and questionnaires
  • Assist in implementation and management of Backstop Solutions database for investor/prospect management and compliance tracking
  • Assist with distribution of communications to investors, both directly and via a web portal
  • Assist with annual meeting and advisory committee meeting preparation and presentations
  • Calculate, manage and track client investor contributions distributions

Hedge Fund Client Operations
  • Calculate and bill for management fees and performance fees on behalf of clients
  • Monitor trading activities to ensure adherence to compliance program, including reviewing daily trade allocations among hedge fund clients
  • Manage portfolio rebalancing among certain hedge fund client accounts
  • Review books and NAV packages for hedge fund clients, including capital statements
  • Assist with portfolio valuations for Level 3 investments
  • Assist in implementation and management of Nirvana OMS/PMS application
  • Respond to ad hoc client requests for information and portfolio analyses including attribution analyses and return calculations

Venture Capital Fund Client Operations
  • Calculate and manage capital calls for management fees, fund expenses and investments
  • Calculate and manage distributions, including waterfall and carried interest calculations
  • Manage and/or prepare books, capital accounts and financial statements
  • Assist with portfolio monitoring, valuations and maintenance of Schedule of Investments
  • Respond to ad hoc client requests for information including IRR analyses

Compliance CCO Support
  • Work with CCO and compliance consulting firm (Cordium) to monitor and implement compliance program (including process management, documentation, updating compliance manual, updating DDQs and supporting mock SEC audits)
  • Ensure regulatory compliance of onshore and offshore entities (including registrations, filings, payment of fees, drafting resolutions, etc.)
  • Assist in SEC and other regulatory filings including Forms ADV, 13F, 13G, 13H, D, PF

Job Requirements:

The ideal candidate comes from a hedge fund, venture capital fund or fund administrator with a comprehensive understanding of day-to- day work flows in back office operations, finance and/or compliance. While experience with both hedge funds and venture capital funds is a plus, it is our intention to hire two (2) complementary individuals at this level, one with more hedge fund experience and another with more venture capital fund experience. Our goal is for the candidates to be immediate contributors, with the prospect of cross-training to broaden skill sets as appropriate.

The candidate is expected to be a highly ethical, highly productive, hands-on individual contributor who can interface with clients and service providers professionally and effectively. Attention to detail and process is a must, and exposure to different forms of legal entities across multiple jurisdictions is helpful. As part of a small office, the candidate must be a team player and willing to perform whatever tasks are necessary for the good of the organization.

Skill sets must be some combination of the following (but not ALL of the boxes need to be checked):

1. 5+ years of work experience, with at least 3 years of Hedge Fund and/or Venture Fund experience in Finance and/or Operations

2. Strong Accounting/Bookkeeping skills (QuickBooks familiarity a plus) ability to interface effectively with outsourced firms (Administrator, Outsourced CFO firm, Prime/Introducing Broker)

3. Strong Excel/Analytical skills

4. Compliance experience, especially with an SEC-registered adviser

5. Adept at learning new software applications (Strong MS Office skills a must; Backstop, Nirvana experience a plus)

6. Strong Communication skills (especially written communication)

a. Comfort with Contracts / Legal Issues, including familiarity with purchase sale agreements, LPAs other fund documents

b. Ability to communicate effectively with very high net worth individuals and decision makers of institutional investors

Must work well in a small office setting, so personality fit and flexibility is also important. Commute to office in Belmont, CA required. Strong references required.

Company Description
MWY Fund Service, LLC ("MWYFS") provides back office services to Acuta Capital Partners,
LLC (cuta"), an SEC-registered investment adviser with over $250 million of AUM. MWYFS
has COO/CCO responsibilities for Acuta, its Puerto Rico ("PR") subadviser and its multiple fund
entities (4 hedge fund vehicles, 1 venture fund vehicle via 2 classes, 1 separately managed
account). MWYFS also effectively performs day-to- day CFO functions for Acuta and its PR
subadviser. This summer, MWYFS expects to take on similar roles for up to 2 additional clients
managing 4 venture capital funds. As a result, MWYFS intends to expand its back office
services team from 4 to 6 people to accommodate the increased responsibilities.

Belmont, CA


Tue, 21 Mar 2017 10:47:06 PDT