Account Clerk II

Location
Oroville
Posted
Apr 18, 2017
Institution Type
Community College


Account Clerk II

Salary
Not Displayed

Location
Main Campus, CA

Job Type
Full-Time

Division
Administration

Job Number
1617-00282

Closing
5/18/2017 4:00 PM Pacific

Description

Full-time 40 hours per week, 12 months per year
CSEA - Range 18; $2,941.99 per month

Overview
Under the direction of an administrator, performs a variety of accounting and clerical duties and responsibilities involved in maintenance of the District's financial and statistical records.

DISTINGUISHING CHARACTERISTICS:
This is the journey level class in the Account Clerk series. Positions in this class perform the full range of duties under general supervision, and may be assigned specialized or more complex assignments requiring advanced skill. All positions assigned to the class work independently, exercising judgment and initiative within general guidelines in performing the full range of duties assigned to this classification.

Representative Duties

The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class. The essential duties of the class are indicated with an asterisk *.

1. Provides District personnel with information pertaining to budget and accounting procedures and answers related questions*
2. Performs financial record keeping duties and responsibilities related to the District's accounting requirements*
3. Provides general information, assistance, and answers routine questions for District personnel pertaining to budget, accounting procedures, and balances; answers telephones to provide information and assistance as required*
4. Receives money, prepares deposits, balances bank deposits and registers, and assigns to appropriate accounts and ledgers*
5. Operates a variety of office equipment including computers, typewriters, copiers, calculators, terminals, fax, ten key, etc.*
6. Utilizes various software programs and computers to enter accounts receivable and accounts payable invoices and journals; posts receipts and expenditures to various accounts
7. Prepares and processes invoices, checks, reports, specialty forms ensuring accuracy and completeness
8. Assembles, tabulates, and maintains financial and statistical records for assigned programs*
9. Prepares and checks various statistical or accounting tables and reports; prepares financial reports; reviews computer printouts to assure accuracy of data*
10. Assists in the analysis of various accounts; performs calculations, maintains records and prepares reports within scheduled time lines; disburses information and reports as assigned
11. Serves as a receptionist answering and screening telephone calls and distributing mail
12. Serves on a variety of District committees as requested
13. May perform other duties as assigned

Qualifications/Requirements

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:


  • Graduation from high school, G.E.D. or the equivalent*; AND
  • Two (2) years of experience closely related to the duties and responsibilities of this class.

    *High School education equivalency equals an adult education diploma or four (4) years of full-time, paid work experience.

    CERTIFICATES, LICENSES, REGISTRATION AND OTHER REQUIREMENTS:

    N/A

    DIVERSITY QUALIFICATIONS:

  • Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation, and ethnic backgrounds of community college students and staff.

    DESIRED QUALIFICATIONS:

  • Hold and maintain a valid driver's license throughout duration of employment with the District.
  • Three (3) years of experience directly related to the duties and responsibilities of this class

    KNOWLEDGE, SKILLS, AND ABILITIES:

    May be acquired through education, training and/or experience.
    Knowledge of: District policies and procedures; methods, practices and terminology used in bookkeeping and financial record keeping; utilization of computers; software programs related to word processing and spread sheets.
    Ability to: make mathematical calculations rapidly and accurately; learn and interpret rules, regulations, policies and procedures; effectively utilize computer equipment and software in the performance of duties; utilize keyboarding skills commensurate with the required functions for this position; follow oral and written directions; establish, maintain and work cooperatively with those contacted during the course of work.

    Supplemental Information

    WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:

    No assigned permanent staff to supervise. May train and provide work direction to student and short-term employees.

    PHYSICAL EFFORT:
    Normal office environment.

    CONTACTS:
    Faculty, staff, administrators, students and the general public.

    WORKING CONDITIONS:
    Normal office environment.

    PRE-EMPLOYMENT REQUIREMENTS:

    1. The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired.
    2. Education Code § 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis.
    3. As a condition of employment the position you are applying for will require that you provide fingerprints to the local police department. The fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility. If you should be offered this position you will be asked to sign a payroll deduction form which will authorize the District to deduct the fee charged by the DOJ from your first paycheck.

    The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position.

    The Butte-Glenn Community College District is an Equal Opportunity Employer.

    ---------------------------------------------Application Instructions----------------------------
    ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS.

    REQUIRED ATTACHMENTS

    All on-line attachment types require that you attach a document.

    COVER LETTER:
    Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

    RESUME OR VITA:
    Please submit this as an attachment, not as a text resume within the application.

    DIVERSITY:
    Butte College serves a diverse population. In a separate statement, address how your skills, experience and education have prepared you to serve and meet the needs of a diverse student/staff population.

    MINIMUM QUALIFICATIONS:
    In a statement addressed to the hiring committee, explain how you meet the minimum qualifications listed below and attach a copy of all relevant certificates and proof of completed trainings.

    EDUCATION AND EXPERIENCE:

  • Graduation from high school, G.E.D. or the equivalent*; AND
  • Two (2) years of experience closely related to the duties and responsibilities of this class.

    *High School education equivalency equals an adult education diploma or four (4) years of full-time, paid work experience.

    CERTIFICATES, LICENSES, REGISTRATION AND OTHER REQUIREMENTS:
    N/A

    All offers of employment are contingent upon the submission of official transcripts showing completion of the degree.

    CLICK HERE TO APPLY NOW

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