Madison, WI
Apr 18, 2017
Institution Type
Four-Year Institution

JOB NO.: 101247-US

Work Type: Staff-Full Time


Location: Madison

Categories: Accounting, Finance, Purchasing, Engineering, Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 101247

Working Title: Financial and Admin Assistant



FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary: Minimum $18.03

Job Summary: The Department of Chemical and Biological Engineering (CBE) at the University of Wisconsin-Madison is consistently ranked among the top 10 chemical and biological engineering programs nationally at both the undergraduate and graduate levels. The department enrolls about 300 undergraduate students and 120 graduate students, with all graduate students holding paid appointments. The department and associated centers employ 20 faculty members, 16 staff, 20 postdoctoral researchers, and 20 student hourly employees. In addition, the department, and affiliated centers have active summer programs that bring in large numbers of visitors. Members of the department include many international graduate students, visitors, and staff.

CBE has an operating budget of approximately $4 million in GPR funding, with an additional $11.4 million in research and other activities from a variety of funding sources (101,133, 135, 136, 144, 150, 161, 162, and 233). Additionally, a major research center with funding of over $5 million annually is located administratively within the department.

This position requires a thorough knowledge of university, college, and departmental operating procedures, application of established accounting principles, and interpretation of ever-changing agency, state, federal, and donor rules and regulations in the maintenance, reconcilliation, and analysis of accounts. Extensive knowledge of established accounting and bookkeeping principles and best practices, as well as of UW-Madison purchasing and travel rules and regulations are also required. The successful candidate must be well-versed in the use of computerized accounting systems and web-based programs.

Requirements: One to two years of prior financial experience required.

Schedule Comment: Monday through Friday 7:45 AM - 4:30 PM

Contact: Christi Balas Levenson
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants: To apply for this position, you will need to upload a cover letter and resume. Your cover letter should specifically address your knowledge and experience working with complex financial systems which may include accounting programs, reimbursing staff for purchases and/or travel expenses and reconciling accounts.

$18.03 is the minimum of the range. Pay will be determined on qualifications and experience.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: 15 Mar 2017 Central Daylight Time

Application Close: 1 May 2017 11:55 PM Central Daylight Time


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