Payroll Technician

Location
Costa Mesa, California
Salary
$47,484.00 - $57,780.00 Annually
Posted
Apr 17, 2017
Ref
D-038-17
Administrative Jobs
Institutional & Business Affairs
Institution Type
Community College

Coast Community College District

 

Payroll Technician

Job# D-038-17

Salary: $47,484.00 - $57,780.00 Annually

Deadline: 04/28/17 

 

Full job description and OFFICIAL application available ONLY at: www.cccd.edu/employment. Please click on OPEN POSITIONS located in the menu bar on the left, then select your desired jobs category to access list of open positions.

 

Definition

Under the general supervision of the Payroll Systems Manager, to perform complex technical tasks in the preparation and processing of community college district payrolls; to maintain and update personnel/payroll database relative to payroll functions for District employees; to maintain sick leave, vacation, and other payroll related records; and to perform other related work as required.

 

• Prepare district payrolls; receive and verify coding of payroll documents; add additional codes as needed; input data and post to county timesheets, via district and county systems; prepare and audit reports to verify accuracy of data entry.

• Input data, update, audit, and maintain district and county databases for personnel/payroll related records.

• Responsible for processing and monitoring of voluntary payroll deductions and distribution of vendor checks.

• Execute a variety of complex computations involving gross pay, retirement, taxes, contract calculations, retroactive payments, and leave records.

• Coordinate processing of payroll deductions for health and welfare benefits and disability payments with the Benefits Department, Human • Resources Department, and Risk Services Department.

• Interpret and apply payroll related policies, procedures, and laws from bargaining unit contracts, State Education Code, Federal and State agencies, County Department of Education, retirement agencies, and Board Policies.

• Perform timecard audits and assist with special payroll related projects.

• Respond to requests for information and assistance from district staff, outside agencies, and the public as appropriate.

• Research and reconcile employee payroll problems, providing follow-up necessary for resolution.

• Compute all salary calculation contract adjustments for sabbaticals, mid-year contract changes, late hire contracts, and terminations.

• Assist employees with questions related to their pay warrants and W-2 forms. Coordinate delivery of hard copy pay warrants and W-2 forms to employees.

• Coordinate payroll input with various deadlines from district personnel and county office.

• Independently prepare correspondence, reports, spreadsheets, and other payroll related documents using various computer software and reporting tools.

• Provide written and verbal information in response to employment verifications, unemployment audits, and retirement systems (PERS, STRS, and PARS) inquiries.

• Provide copies of payroll records for employee requests and legal matters, including subpoenas, as required.

• Maintain a variety of financial and statistical records and files related to payroll; obtain, verify, and post information as necessary.

• Perform other related duties as assigned.

 

Qualifications

Knowledge of:

• Bookkeeping/accounting principles and financial record-keeping practices.

• Business math and ability to make complex arithmetic calculations with speed and accuracy.

• Data processing pertaining to payroll accounting.

• Modern office practices, procedures and equipment including use of a computer for data entry, work processing, spreadsheet, data base operations, and other office applications.

• Correct English usage, grammar, spelling, punctuation and vocabulary.

 

Ability to:

Read, understand, and interpret laws, rules and regulations.

• Perform complex and technical accounting work related to the preparation of a school district or public agency payroll.

• Plan, prioritize and organize a large volume of work to successfully meet constant payroll deadlines.

• Understand and communicate effectively both orally and in writing.

• Work confidently and independently with discretion.

• Type/keyboard accurately at a rate of 45 wpm.

• Operate a calculator quickly and accurately.

• Use tact and diplomacy in dealing with a variety of situations.

• Establish and maintain effective working relationships with those contacted in the course of work.

 

Ability to:

 Read, understand, and interpret laws, rules and regulations.

Perform complex and technical accounting work related to the preparation of a school district or public agency payroll.

Plan, prioritize and organize a large volume of work to successfully meet constant payroll deadlines.

Understand and communicate effectively both orally and in writing.

Work confidently and independently with discretion.

Type/keyboard accurately at a rate of 45 wpm.

Operate a calculator quickly and accurately.

Use tact and diplomacy in dealing with a variety of situations.

Establish and maintain effective working relationships with those contacted in the course of work.

 

Education and Experience:

Completion of college-level coursework in math, accounting and/or bookkeeping.

• At least two (2) years of responsible payroll and/or accounting experience preferably in a school district environment.

• Or, any combination of education and experience that would provide the required equivalent qualifications.

 

Physical Demands and Work Environment:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Sit for long periods of time performing data entry (repetitive motions).

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

A detailed list of physical demands and work environment is on file and will be provided upon request.

 

Desirable Qualifications:

Knowledge of school district organization, operations, policies, labor contracts, State Education Code and audit controls.

Knowledge of school district payroll procedures.

Experience with Sungard Banner or other software.

 

Conditions of Employment

This is a regular, full-time, 12-month per year, classified position. The normal hours of work will be 8:00am to 5:00pm, Monday through Friday. The effective date of employment will be arranged with the supervisor.

 

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

 

PAY PHILOSOPHY: Starting salaries for support staff positions begin at Step-1 of the salary range. All movement on the salary schedule will occur July 1 of each year for all classified employees.

 

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310 (Download PDF reader)) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

 

APPLICATION REQUIREMENTS:  To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:

A complete Coast Community College District Online Employment Application.

A current resume (uploaded as a separate attachment - PDF recommended).

A cover letter (uploaded as a separate attachment - PDF recommended) which highlights your qualifications as related to this position.

Answers to all supplemental questions (please provide clear and thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A").

Submission of all required application information and materials is the responsibility of the applicant.

 

APPLICATION PROCEDURES:

Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

 

Information for TDD users is available by calling (714) 438-4755.

 

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

 

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

 

Disability Accommodations:

If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

 

Coast Community College District is an Equal Opportunity Employer