Business Administrator I, Disaster Research Center
University of Delaware
Job Title Business Administrator I, Disaster Research Center
Job ID 104548
Location Newark, DE
PAY GRADE: 30E
DEADLINE: Open until filled- Review of Applicants will begin on May, 1, 2017
CONTEXT OF THE JOB:
Under the general direction of the Disaster Research Center Directors, the Business Administrator I manages the administrative functions and fiscal affairs of the unit; monitors and reviews all Center account expenditures; coordinates Center events; supervises support staff; serves as liaison between Center and college business office regarding research and academic activities, with responsibility for Center and University policy applications and interpretation; assists in policy development; assists in the submission of grant proposals to funding agencies; financial administration of grants post-award through close-out; analyzes and interprets and recommends administrative practices and procedures.
- Prepare and administer all Center accounts and budgets. Includes monitoring and reviewing all expenditures for funding, reporting and policy compliance, performing analysis, processing requisitions, and providing projections.
- Manage the administrative functions of the Center, ensure the smooth operation of the Center administrative office, ensure that policies established by the Directors are implemented and recommend changes as needed. Ensure that University policy and procedures are being followed
- Prepare all Human Resources paperwork (including new recruit paperwork, classification/ reclassification paperwork, paperwork for new hires, JEDs, s-contracts, and graduate student non-contract payment forms, professional contractual agreements and offer letters). Serve as Center HR Representative providing new staff with orientation information and access to University e-mail and web forms.
- Oversee daily processing and accounting for revenue and expenditures; audits and reports financial transactions to funding sources; ensure accuracy and availability of funding and compliance with standard accounting and audit procedures, including independent review of Center purchasing card transactions.
- Assist Directors and faculty with confidential letters, submitting grant proposals to funding agencies, scheduling, preparing a variety of documents, drafting letters and memos, and resolving complex matters, and maintain and update, Professional and Staff vacation and sick leave records.
- Coordinate all grant effort reports and closeouts in conjunction with Research Office and Dean's Office. Analyze budget expenditures for compliance with approved budget; research problems and handles accordingly.
- Supervise non-exempt support staff; motivate, develop, direct and assign work and special projects for staff; monitors workload and productivity; evaluate performance; promote and provide staff training and development; provide assistance in analyzing and resolving complex issues. Plan, coordinate, and conduct projects requiring judgment in the independent evaluation, selection, and substantial adaptation and modification of standard techniques.
- Coordinate Center events by creating programs, scheduling speakers, handling travel arrangements, communicating with different Departments on campus to ensure a smooth process.
- Oversee and initiate processing of personnel forms for faculty, staff, and postdoctoral associates, visiting scholars, professionals.
- Handle aspects of graduate program, including but not limited, to initiating new hire paperwork, forms, and advising students on policies.
- Develop new policies and procedures consistent with those of the organization to ensure well organized and secure operation of the Center.
- Provide information, resolve problems and complete surveys and reports for the Center.
- Keep abreast of changes in University policies and procedures, current developments in research administration, accounting and auditing professions and changes in local, state and federal law.
- Report changes and updates to Directors, faculty and staff.
- Perform other miscellaneous job related duties as assigned.
- Bachelor's degree in Business Administration or business-related discipline and three to four years' administrative experience, or equivalent combination of education and experience.
- Skill in budget preparation and management of contracts and grants.
- Supervisory experience.
- Ability to use advanced techniques in a word processing, spreadsheet, database, web authoring and/or presentation software.
- Experience with federal grants administration.
- Ability to work independently, to evaluate the work of others, edit the content, structure, and format of a range of written material, as well as the ability to interact well with people of all ages and diverse backgrounds.
- Knowledge and experience with effective practices of office management.
- Strong organizational skills.
- Experience with PeopleSoft and query writing preferred.
- Outreach and communication experience preferred.
Equal Employment Opportunity
The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html