Financial Analyst I
University of Delaware
Job Title Financial Analyst I
Job ID 104550
Location Newark, DE
PAY GRADE: 30E
DEADLINE: Open until filled
CONTEXT OF JOB:
Under the limited direction of the Manager of Auxiliary Financial and Support Services, the Financial Analyst provides financial analysis and financial/accounting/budget reporting for senior management within Facilities & Auxiliary Services as well as Central University Administration including the Budget Office, General Accounting, Procurement, Treasurers Office, and Audit. This position serves as the chief financial liaison for Facilities & Auxiliary Financial Management Services to Conference Services as well as internal and external clients. The position is responsible for the financial management of the Conference Services unit with a budget of $5M. The Financial Analyst interprets accounting principles and ensures that all aspects of the financial operation related to Conference Services are functioning in a manner that support the directives of University management and minimize risk to the University. Duties require understanding of GAAP, independent decision making, use of professional judgment, knowledge of best practices and University policy.
- Prepares and presents material to summarize and justify Conference Services program budget requests, including data gathering/reporting and trend analyses in connection with budgetary formulation and administration.
- Prepares and presents business cases and budget proposals for specific projects or ongoing operational needs to Facilities & Auxiliaries senior management
- Develops financial analysis for Conference Services to maximize revenues and assist in developing operational metrics as a consolidated unit and at each profit center level. Designs and develops statistical models to gauge operating performance and efficiency.
- Prepares on a monthly, quarterly and annual basis both detailed and consolidated financial statements for Conference Services. Provide supporting data and analysis as required by Director of Conference Services, VP of Facilities & Auxiliary Services, the Treasurer's Office and Budget.
- Develops and prepares detailed revenue forecasts and budget projections for Budget Turnaround process.
- Develops and monitors event pricing model that will ensure Conference Services recovery of both fixed and variable expenses.
- Monitors and reports on units reserve balances and future obligations. Work with Director to develop a budget for capital expenditures and correlated annual contributions.
- Analyzes, designs, documents, and implements various integrated systems, applications, and procedures for periodic and ad hoc financial reporting, utilizing complex electronic financial information from systems and databases. Compiles and analyses financial information and develop integrated revenue/expense analyses, projections, reports and presentations.
- Undertakes special projects to include special analysis and information reports, recommendations for change and/or improvements, controls and adherence to budgets.
- Provides direction and counsel to the Director of Conference Services and Manager level personnel to assist them in understanding financial reports and data, in controlling their costs and budgets and in fulfilling budgetary requirements.
- Maintains a working knowledge of UBIT issues and requirements to assist in the preparation of the annual report provided to the University Treasurer and to ensure the unit's compliance. Oversee the posting of invoices for internal and external clients for Conference events verifying accuracy and appropriate accounting of related and non-related business revenue.
- Reconciles numerous complex data subsystems to each other and the general ledger, resolve discrepancies, develop future corrective measures, identify and evaluate risk, provide management with explanations for variances, and communicate ongoing issues with users.
- Prepares and administers all department operating budget & expenditure accounts. Ensure proper accounting of revenue and expenses are recorded on a timely basis
- Monitors and verifies accuracy of each unit's aged receivables, work in conjunction with University Treasurers Office to identify and address bad debt and initiate appropriate collection actions as warranted.
- Ensures consistent reporting and adherence to federal and state financial reporting regulations and guidelines, and conformity with University fiscal policies and procedures.
- Designs, coordinates, and implements training programs for personnel within Conferences regarding the nature and application of accounting, budgeting, and business policies and procedures.
- Analyze, document and monitor unit's accounting procedures to improve business processes and ensure accurate and timely reporting of business transactions between Conference Services, external and internal clients, vendors, and ARAMARK catering.
- Ensure integrity of numerous complex Conference subsystems. Verify internal controls are functioning. Test patches. Communicate system updates and provide necessary training to users.
- Performs miscellaneous job-related duties as assigned.
- Bachelor's degree and two to three years related experience, or an equivalent combination of education and experience. Degree in an accounting or finance discipline preferred.
- Experience in a higher education institution and with budget modeling is a plus.
- Knowledge of financial accounting principles, practices and procedures.
- Ability to query, gather data from multiple sources, compile and analyze information.
- Knowledge and experience using software to quantify and illustrate complex financial reports, comparisons, impacts and projections.
- Ability to communicate, analyze and prepare financial reports statements and/or projections, and to implement policies and procedures to maintain compliance with various regulations.
- Skill in performing complex reconciliations.
- Proficiency in Microsoft Office Excel, Access, and PowerPoint. Ability to use advanced techniques in spreadsheet and database management (Excel/Access). Experience with PeopleSoft and UD Financial systems preferred.
- Must demonstrate interpersonal skills, attention to detail, and organizational and problem-solving ability.
- Effective written and oral communication skills.
- Ability to communicate effectively and interact well with people of all ages and diverse backgrounds.
- Ability to work independently, effectively prioritize work, multi-task and adjust to changing workloads and deadlines.
- Problem-solver and team player who thrives in a fast-paced environment.
- Ability to foster a cooperative work environment.
Equal Employment Opportunity
The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html