Development Associate - New York

Apr 15, 2017
Institution Type
Four-Year Institution
About The Unit: The University of Chicago Campaign: Inquiry and Impact (, the most ambitious and comprehensive campaign in the University's history, will raise $5 billion to support faculty and researchers, practitioners and patients, and students and programs across the University. Launched in October 2014, the campaign supports priorities in every division, school, department, and institute, and aims to engage 125,000 alumni and friends over its five-year duration. This role is ideal for candidates interested in frontline fundraising work. There is potential for major gift officer shadowing and qualification, cultivation & solicitation training. Please note: This role is located in New York.

Unit Job Summary: Development Associate - New York: Conduct a variety of essential projects to assist the Regional Major Gifts team and provide general office organization. Support the work of frontline fundraisers through prospecting for trips, making appointments on their behalf, preparing prospect briefs and toolkit information. Assist as needed with post-visit follow-up, including thank you notes, proposals, collateral and stewardship. Assist with qualification projects of regional suspect pool with gift officers and prospect research team. Coordinate video conference meetings with Chicago's Regional Major Gifts team. Prepare bi-monthly Regional Major Gifts newsletter. Assist with regional alumni events as needed. Serve as the donor database 'power user' and as Regional Major Gifts lead data expert with a special emphasis on extracting and analyzing data, maintaining constituent records and conducting custom retrievals. Learn best practices for using the system and work with support team members to accomplish tasks in the University's prospect database. Generate accurate email lists, specialized distribution lists and mailing lists, including year-end mailing. Maintain thorough knowledge of University priorities and programs. Interact regularly with internal and external constituents and provide a high level of customer service. Support Regional Major Gifts team on cultivation event planning and execution. Collaborate with colleagues from the DA Pool and University divisions to help team achieve goals. Manage office maintenance requests, order supplies, process utilities payments and facilitate communal office space reservations. Act as a liaison with campus IT, facilities and finance teams. Serve as primary point of contact for guests from campus and office visitors. Perform other duties as assigned. Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

Unit Education: Bachelor's degree or higher required.

Unit Experience: A minimum of one year of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience required. Experience with fundraising, contact management or other database software preferred. Experience working with volunteers preferred. Experience planning and executing events preferred.

Unit Job Function Competencies: Applicants must be currently authorized to work permanently in the United States. A current resident of the New York area or willing to relocate to the New York area required. Valid United States driver's license required. Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills required. Ability to manage confidential information with discretion and tact required. Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), a Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access required. Strong leadership qualities, including the ability both to delegate and to execute, thereby leading by word and by example required. Ability to work collegially and collaboratively in a team setting required. An exceptional work ethic and track record of personal initiative required. Outstanding interpersonal and communications skills characterized by the ability to listen, to speak and to write well required. Must be flexible and adaptable to new programs in an emerging and changing environment required. Willingness and ability to travel to campus and/or non-campus locations for University business required. Willingness and ability to work evenings and weekends required. Dress code of business or business casual attire required. Understanding of the University of Chicago, its history, organization and modus operandi preferred.

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