Administrative Director

Northampton, Massachusetts
Apr 14, 2017
Institution Type
Four-Year Institution

Administrative Director
Clark Science Center (CSC)

Smith College


Smith College is accepting applications for an Administrative Director.  Reporting to the Faculty Director, the Administrative Director ensures excellence of the day-to-day functioning of the Clark Science Center; promotes teamwork and professional development in the delivery of administrative services to the science community; and develops working practices and relationships to ensure equitable financial management and sustainable resources for the sciences.


Responsible for the day-to-day management of the Clark Science Center, which includes facilities and budget management, and oversight of all staff positions in 5 administrative units servicing twelve academic departments and programs housed across five buildings.

Administration: Oversee the proper functioning of the Clark Science Center. Oversee security, safety, animal care facilities, supervision of the maintenance of shared equipment and facilities that are not the specific responsibility of academic departments or of Facilities Management. Act as the chair of certain standing committees and serve on others; including new committees that may be needed in the future. Carry out the hiring, supervision, and evaluation of support staff, both clerical and technical. Oversee and, when necessary, make final decisions regarding the allocation of non-classroom Science Center Space. Oversee the maintenance of regulatory licenses for inventories of controlled substances and radionuclides. Responsible for insuring that the Science Center is in compliance with local, state, and federal regulations regarding health and safety, and toxic substances. Administer grants secured for the sciences when individual faculty members, departments, or other administrative units are not the appropriate administrators. Allocate summer student research funding and collaborate on admission and assessment efforts.

Planning and Development: Prepare long and short-term plans for the development of facilities, equipment, and services in the science, in cooperation with the Science Planning Committee and members of the science faculty. Coordinate with the Development Office and other appropriate groups to seek funds for the support of the sciences. Initiate and draft grant applications. Visit granting agencies. Seek out sources of potential funding. Serve as an effective spokesperson for the sciences. Serve as a two-way communications link to numerous other campus constituencies.

Budget Management and Planning: Prepare and oversee the operating, endowed, and grant budgets totaling nearly $5 million.


Education/Experience: Master’s degree in business administration, science, educational administration or related, and five years of relevant experience, preferably in an academic setting, or an equivalent combination of education and experience. Experience should include managing complex, multifaceted operations, multi-million dollar budgets, scientific equipment, and a substantial support staff.

Skills: Excellent interpersonal, problem solving, and written/oral communication skills. Ability to interact with a wide range of people, involving a diverse array of topics, in a fast-paced environment. Must have expense tracking, budget management and planning experience. Proficient in Google Apps and Microsoft Office applications, including Word, Excel, and PowerPoint, as well as database user skills (e.g. MS Access or FileMaker). Familiarity with online communication preferred (e.g. web site, blog, YouTube).

Review of application will begin immediately.  To be considered for this position, apply on-line at

Smith College is an EO/AA/Vet/Disability Employer

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