Grants Compliance Associate

Tallahassee, FL
Apr 14, 2017
Institution Type
Four-Year Institution

Job ID: 41529

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 04/24/2017




Prepares monthly financial reports, submits transactions, prepares special reports and develops re-budgeting documents for contract and grant activity. Works with PIs to provide comprehensive financial plans for multiple multi-year awards in order to maximize the financial resources of each award type within compliance standards, perform analysis of spending patterns, historical trends and ensures appropriate spending authority and fiduciary responsibility.
Approves expenditures and verifies that transactions for purchases and travel are compliant with Uniform Guidance, agency rules, state, federal and university policies are met. Ensures that requests are completed in a timely manner, assure that expenditures are allowable, allocatable, and reasonable
Assists PIs with various phases of contract and grant activities to include proposal development, interpreting grant announcements, ensuring compliance with guidelines, submission requirements and deadlines. Prepares and revises complex and detailed multi-year budgets and budget justifications that reflect accurate projections of costs based on the research study, calculate correct fringe and F&A base calculations and rates. Ensures that all state/federal and university policies are met. Reviews proposals for completeness, adherence to announcement and financial accuracy.
Reviews and interprets Federal, State, local agency awards, guidelines and policies for compliance. Advise investigators and department personnel of appropriate actions for topics and questions regarding grant administration based on agency rules and regulations. Monitors completion of grant reporting deadlines within the department and assists with grant reporting requirements. Facilitates 3 phases of project close out at 6 months, 3 months, one month prior to end date, finalize project accounting, and assure that project is ready for final review by Sponsored Research Accounting Services.
Coordinates the personnel appointments with HR, SRAS and department HR. Verifies effort reporting through FACET accurately reflects PI's actual effort. Acts as intermediary between the Psychology FACET rep and PIs. Checks compliance of committed effort and ensures that PIs are within audit guidelines for effort reporting. Maintains effort spreadsheet for all PIs in the Psychology Department.
Assists with developing and leading inter- and intra-departmental training on grant compliance and grant management best practices .


Bachelor's degree or a high school diploma/equivalent and related financial experience equal to four years (Note: related post high school education may substitute for experience).
-Experience with accounting principles and with preparing, maintaining and reconciling budgets.
-Experience with applicable computer applications and basic computer functions to include Microsoft Excel, Word, and Outlook.
-Experience performing work accurately in a detail oriented environment.
-Experience prioritizing, organizing and performing multiple work assignments simultaneously.
-Ability to communicate effectively verbally and in writing as well as the ability to establish and maintain effective working relationships.
NOTE: A skills test will be administered during interview process.

Anticipated Salary Range

$30,000 to negotiable based on education and experience.

Pay Plan

This is an USPS (University Support Personnel System) position.

Criminal Background Check

This position requires successful completion of a criminal history background check.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at:


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