Admin Services - Facilities
Job Description - Building Manager, Law School(Job Code 2400; Level 12)
The Building Manager is responsible for managing, planning, and coordinating a variety of activities associated with physical, environmental, and security conditions of the Law School facility. Secure the services required to meet the Law School's needs related to the physical aspects of daily operations including, but not limited to building access, security, parking, housekeeping, grounds keeping, and HVAC regulation. Coordinate the completion of both preventive and general maintenance. Participate in the execution of large and small renovation projects.
- Manage, plan, coordinate and monitor the physical, environmental and security conditions and general maintenance of the Law School's building facilities, including the day-to-day use of the building,parking facilities,and grounds.
- Secure and coordinate related services with appropriate departments or outside organizations including, but not limited to, housekeeping, heating-ventilation-air conditioning(HVAC), structural and cosmetic repairs, and maintenance of safety features; solicit proposals and/or bids from alternative service providers where appropriate and make recommendations for optimal selection. Determine priorities for the enhancement, repair and modification of building facilities and equipment; develop plans for enhancement as well as ongoing and preventive maintenance of facilities.
- Coordinate and supervise set-up and take-down of building areas,equipment and furniture for special events.
- Prepare and update plans for response to and recovery from emergency and disaster conditions as pertaining to assigned building(s); lead and participate in implementation of emergency plans in appropriate situations.
- Analyze building conditions and available resources to advise manager and others regarding progress to goals and trends, including recommendations and conclusions. Advise other administrative officials regarding building conditions and utilization.
- Recommend and prioritize specific maintenance and repair projects to the administration and manage all day-to-day work in the facility on those projects.
- Perform long and short-term planning for building budget expenditures for building maintenance and repair and enhancement.
- Determine policies for and manage all facility security issues including authorizing the issuance of ID cards,granting building access, scheduling the locking and unlocking of exterior facility doors for special events and for other situations such as holidays or construction. Coordinates with the Duke Police on any issues relating to the visits of high profile, security-risk, public figures to the Law School.
- Determine policies for and manage facility use. Set appropriate fees for use by organizations not associated with Duke University. Determine other charges associated with rental such as audiovisual equipment,special security charges, etc. Includes coordination and supervision of equipment and/or furniture in particular areas for special events.
- Determine policies for and manage parking policies and procedures for the Law School. Work closely with University Parking to proactively manage faculty, staff, and student parking; address any specific situations and concerns; and keep up-to-date on any changing circumstances.
- Establish acceptable level of service for housekeeping and groundskeeping departments within Law School,and ensure compliance by monitoring work daily and meeting with departmental supervisors on a regular basis.Recommend and monitor special projects done by both groups. Determine the need(s) for special housekeeping coverage.
- Responsible for building expenditures. Work with Staff Accountant to monitor building expenditures. Responsible for proper billing and resolution of questionable charges. Responsible for establishing annual building budget of approximately $1.2M.
- Coordinate all relocations, large and small, within the building.Work closely with University approved vendors for moving furniture; retention, storage, and retrieval of materials;and office updates, furniture orders, and reconfigurations.
- Supervises employees in the Law building involved in facilities maintenance and repair projects whether they are employees of the Law School or Facilities Maintenance Department. Make work assignments and coordinate activities; recommend various personnel actions for assigned employees including, but not limited to, hiring,performance appraisals, promotions, transfers, and vacation schedules.
Education - Work generally requires the ability to coordinate activities, analyze diverse situations and recommend appropriate conclusions normally acquired through completion of a Bachelor's degree program.
Experience - Work generally requires the ability to organize and coordinate a variety of facility maintenance and management activities normally acquired through three years of directly related experience.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Proficiency in Microsoft Office applications (including PowerPoint,Word, and Excel) and ability to learn new programs
Demonstrated knowledge of facilities management.
- Ability to manage multiple projects concurrently and independently set priorities.
- Ability to provide guidance and direction to others, including setting standards and monitoring performance.
- Proven logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
- Capacity to evaluate program performance, summarize findings,communicate results, and form an action plan.
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.
2400 BUILDING MANAGER
Job Family Level
Full Time / Part Time
Regular / Temporary
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.
Work generally requires the ability to coordinate activities, analyzediverse situations and recommend appropriate conclusions normallyacquired through completion of a Bachelor's degree program.
Work generally requires the ability to organize and coordinate avariety of facility maintenance and management activities normallyacquired through three years of directly related experience.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Auto req ID
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.