Madison, WI
Apr 14, 2017
Institution Type
Four-Year Institution

JOB NO.: 101219-US

Work Type: Staff-Full Time


Location: Madison

Categories: Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 101219

Working Title: Fac Affairs & Dev Admin Asst

Official Title: PRG ASST CONF(16310)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary: Minimum $19.00

Job Summary: This position provides complex administrative support for the Associate Dean of Faculty Development and Affairs (ADFDA) and coordinates critical faculty development and governance activities in the School of Medicine and Public Health.

The incumbent will use a good working knowledge of the UW School of Medicine and Public Health (SMPH) and UW-Madison policies and procedures to provide a broad range of administrative assistance required to meet departmental and SMPH operational goals. The incumbent will serve as the first point of contact over the phone and in person for visitors to the office of the ADFDA, and represents the SMPH in a professional and courteous way in all contacts. The incumbent will use a thorough understanding of the activities and responsibilities of the ADFD to independently direct inquiries and determine appropriate responses.

Additional primary duties include management of the calendar for the ADFDA; scheduling meetings and obtaining and providing needed resources. This requires frequent contact with other SMPH and University offices; preparing draft and final copy correspondence for the ADFDA; planning and making meeting and conference arrangements and travel arrangements for the ADFDA; taking and editing meeting minutes; and developing and preparing reports.

This position requires strong, demonstrated organizational and communication skills, the ability to monitor and coordinate sensitive and confidential matters, coordinate multiple tasks, and the ability to interact effectively with faculty, students, staff, and the general public.

Requirements: The starting pay rate will be dependent on the selected candidate's experience and qualifications.

Minimum 2 years professional administrative experience required. Associate degree or BA preferred.

Schedule Comment: Standard business hours are 7:45-4:30 p.m. Schedule can be flexible and will be determined at hire.

Contact: Kylee Zander
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants: Please click on the "Apply Now" button to start the application process. Please upload a resume and cover letter. In your cover letter, please describe your experience as it relates to the position. You will also be asked to provide three professional/supervisor references during the application process.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: 13 Apr 2017 Central Daylight Time

Application Close: 27 Apr 2017 11:55 PM Central Daylight Time


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