ADAPT Project Manager

Apr 13, 2017
Institution Type
Four-Year Institution

Stanford University

ADAPT Project Manager

Job Number:

Note: Not all unique aspects of the job are covered by this job description JOB PURPOSE:

ADAPT (Alumni and Development Applications Platform Transition) is a multi-year project that will migrate Stanford's 20-year old PostGrads database and all its associated systems and processes (e.g., gift-processing, web presence, constituent management) to a Salesforce platform. This project paves the way for the Office of Development (OOD), Stanford Alumni Association (SAA), and their campus partners to better serve, steward, and digitally engage the university's donors and alumni. The ADAPT Project Manager is a fixed-term position that manages a number of projects that comprise ADAPT, following the Agile method. The ADAPT work streams that the Project Manager manages include: (1) the Salesforce CRM development and data migration; (2) gift processing; (3) web and digital strategy and properties; (4) business intelligence tools; related reporting development and deployment; 5) infrastructure and architecture streams; and (6) business transformation/change enablement.

Reporting to the Program Manager, and partnering with implementation partners, the Project Manager administers the ADAPT project and ensures its alignment with the university's strategic objectives. The position is expected to continue until August 31, 2020.

  • Using the Agile approach, perform the full range of the project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed. This includes: (1) Facilitating project goals and deliverables denition; (2) Leading meetings (daily stand up meetings, team meetings, steering committee meetings, etc.) including preparing agendas, leading discussions, and ensuring meeting results are documented and communicated to project team and sponsors; (3) Tracking project deliverables using appropriate tools; (4) Monitoring and reporting on project progress to all stakeholders; (5) Conducting project evaluations and results assessment.
  • Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project. Work with the Program Manager to create and manage the project budget.
  • Facilitate discussions and negotiations following a consultative decision-making process This includes: (1) Providing direction and support to the project team in whatever capacity is necessary; project-based needs, technical, or interpersonal needs; (2) Motivating team members and managing project team dynamics; acting as liaison, problem solver and facilitator; cultivating appropriate group values, norms, and behaviors.
  • Oversee and help execute comprehensive change management strategy and communication plan relative to project/portfolio scope and stakeholders..
* - Other duties may also be assigned


Education & Experience:

Bachelor's degree in a related field and ten years of progressively responsible, relevant project management experience performing duties similar to those listed above for projects ranging from $10-$50 million, or combination of education and relevant experience.

Required Knowledge, Skills and Abilities:
  • Demonstrated ability to organize work and to manage multiple projects.
  • Exceptional and effective written and oral communication skills to address a wide variety of audiences.
  • Ability to productively assemble, engage and lead cross-functional teams including internal and external, and functional and technical members .
  • Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk and procurement components.
  • Strong understanding of the Agile methodology including having used it for at least 3-5 years.
  • Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
  • Keen grasp of interpersonal and impact awareness. Desired Knowledge, Skills and Abilities:

  • In-depth knowledge and understanding of university operations, administration, community, and mission.
  • Solid leadership, negotiation, persuasion, and facilitation skills
  • Frequently sit, perform desk based computer tasks, and grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, write by hand.
  • Rarely use a telephone, kneel, crawl, climb ladders, twist/bend/stoop/squat, reach/work above shoulder, grasp forcefully. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Travel locally and cross-university. WORK STANDARDS:
  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Project Management

    Location: Office of Development
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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