Admissions/Records Assistant I (Temporary Assignment)

San Pablo, California
$15.48 / HR
Apr 13, 2017
Institution Type
Community College

Contra Costa College


Admissions/Records Assistant I (Temporary Assignment)

Job Number: 0000971

Salary: $15.48 / HR

Deadline: open until filled


Complete job description and application available online at:


Position Definition

Perform a variety of clerical and technical duties involved in student registration, admissions and records input, retrieval and maintenance.


Distinguishing Characteristics

This is the entry level class in the Admissions/Records Assistant series and positions within this class are considered to be in a training status. Work at this level is distinguished from that of the Admissions/Records Assistant II in that the duties are of a standard and prescribed nature. Positions assigned to this class may be required to provide general and specific information at a student service counter, as well as to process requests. As experience is acquired, the employee performs with increasing responsibility.


Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following: Provide information to students regarding registration, admission, courses offered, and transcripts. Receive Admissions and Enrollment forms; review for accuracy; process applications into terminal. Assist students in filling out transcript request forms and collect fees; order transcripts on the CRT; enclose transcripts in sealed envelopes and send to appropriate places. Assist students in filling out drop cards, withdrawal cards, petitions, and changes of program; input into the terminal. Code and process out-of-state and foreign student applications; make resident determinations; notify students of their non-resident status. Maintain records of out-of-state or foreign student tuition fees. Distribute, prepare, maintain and verify records of weekly, daily, and positive attendance rosters; calculate hours and input changes on the CRT; input grades on Daily Census rosters. Certify the enrollment of students eligible to collect veterans benefits; interpret and apply state and federal regulations governing the collection of V.A. benefits; maintain records; act as liaison between students and veterans administration. Maintain Course Conflict and Course Repetition Reports. Perform necessary transactions that involve correcting student academic records; recalculate grade points and semester units; enter academic notations on student records; post credit by examining classes and grades. Certify student units and date of enrollment and/or G.P.A. for loan institutions, Social Security Administration and other agencies. Process on-line registration, drops and adds; issue receipts close out and balance; collect and account for money. Supervise and train student assistants; may assist in selecting student assistants. Perform related duties as assigned.


Minimum Qualification-Education/Experience

Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: Education: Equivalent to completion of the twelfth grade, including or supplemented by specialized clerical courses. Experience: One year of general clerical experience, preferably involving some public contact.


Minimum Qualification-Knowledge Of

English usage, grammar, spelling, vocabulary and punctuation. Modern office methods, procedures and equipment. Record keeping principles and procedures. Basic mathematics.


Minimum Qualification-Skill To

Learn to operate and enter data into the CRT accurately and quickly. Learn District procedures, regulations and policies. Communicate with and relate to a wide variety of students. Adapt to changing circumstances and handle stressful situations. Make mathematical calculations rapidly and accurately. Type at a speed of not less than 40 net words per minute from clear copy. Understand and carry out both oral and written instructions. Establish and maintain effective work relationships with those contacted in the performance of required duties.


It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

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