CHIEF ADMINISTRATION OFFICER-DHVI

Location
Durham, NC
Posted
Apr 13, 2017
Institution Type
Four-Year Institution

CHIEF ADMINISTRATION OFFICER-DHVI
Duke Human Vaccine Institute - Admin

OCCUPATIONAL SUMMARY:

Provide overall administrative leadership and financial oversight of the daily operations and planning for the Duke Human Vaccine Institute including Finance, Facilities, Communications, Program Management, Human Resources, Safety & Security, Intellectual Property, and Information Technology.

RESPONSIBILITIES: Provide leadership in the development, implementation and monitoring of financial plans that reflect the strategic initiatives and operational priorities of the DHVI and consistent with institutional policies.

Provide financial oversight and controls and procedures and practices for the development, implementation and management of operational budgets, grants & contracts, endowment, gifts and other revenues consistent with internal and external compliance and in support of the broad strategic goals of the DHVI.

Approve financial transactions for department.

Oversee financial reporting, analysis, forecasting and business planning. Negotiate institutional budgetary support for operational activities, recruitment packages, capital procurement and facility improvement. Supervise production and presentation of DHVI annual budgets to DHVI senior management.

Develop solutions to improve current business processes and make them more efficient. Establish and maintain effective internal controls.

Recognize and seize opportunities to improve fiscal and operational performance of the DHVI. Act as a liaison on behalf of the DHVI Director on financial issues with the SOM management. Provide necessary analyses and guidance to DHVI Director and Senior Associate Director to support recruitment and retention of key faculty.

Participate in strategic planning in concert with the organization's goals that contribute toward obtaining funding support, cost containment, and research productivity.

Oversee functional leaders and other professional staff. Identify opportunities for further training and development of staff. Responsible for oversight of all DHVI support services to include Finance, Facilities, Communications, Program Management, Human Resources, Safety and Security, Intellectual Property, and Information Technology.

Perform workforce planning, analysis and assess administrative support to ensure an organizational structure that meets the needs of the Institute. Work closely with DHVI Director and Senior Associate Director to promote the mission of the Institute.

Set a tone of leadership that is people-oriented, collaborative in nature and focused in data based decision-making. Build a management culture based on teamwork, open communication, laboratory and facility security/safety, prudent risk taking, innovation, mentoring and accountability.

Facilitate development of a long range strategic and financial plan for the Institute to assure continued financial health for the advancement of the research mission.

Perform other duties as assigned by the DHVI Director or Senior Associate Director. Participate in work and advisory committees.

Requisition Number
401220646

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
1692 CHIEF ADMINISTRATION OFFICER-DHVI

Job Family Level
98

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. ******************************************************* Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Bachelor's degree in business, finance, accounting, or related field required. Master's degree in related field highly preferred.

Experience

Ten or more years of experience managing administration and financial operations in a healthcare or medical research related organization. Experience in financial control systems, grants and contracts management, information systems, and all financial aspects relating to complex academic medical research systems

Preferences:

Experience in financial control systems, grants and contracts management, information systems, and all financial aspects relating to complex academic medical research systems

Working collaboratively with a wide constituency across SOM including Department Chairs, Division Chiefs, Departmental Business Managers, etc. Individual must have the ability to provide innovative leadership in a dynamic environment and be able to work collaboratively with multiple constituents.

Must be able to assess current situation and devise and execute necessary corrective actions. Hands-on approach to operations and management as well as the ability to keep strategic initiatives in focus.

Balance between ability to see the big picture and work at the detail level.


Auto req ID

86588BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI97509952