SR. DIR, STRATEGIC PROGRAMS

Location
Durham, NC
Posted
Apr 13, 2017
Institution Type
Four-Year Institution

SR. DIR, STRATEGIC PROGRAMS
Duke Translational Medicine Institute

Occupational Summary:
The Sr. Director of Strategic Programs will develop business infrastructure to enable the success of the CTSI Network of Communities. This role is responsible for developing and enacting the policies, processes and practices across communities for uniformity in tracking and reporting progress, and the alignment with the directives of the CTSI Board, Executive Committee and Leadership Committee. The Sr. Director will have management oversight of the Senior Staff Directors of the Communities and will report to CTSI Chief Administrative Officer.

Work Performed
  • Oversee the creation and implementation of a staff structure and business infrastructure that will enable the vision of the CTSI to be achieved.
  • Oversee and support the portfolio of activities within the CTSI Communities.
  • Develop mechanisms to ensure that the Communities are connected and leveraging each other's work and talent.
  • Develop and implement a standardized system/method for the Communities to develop strategic plans, including budgets and timelines.
  • Support the Community Senior Staff Directors in operationalizing this system/method.
  • Develop and implement a standardized system for the Communities to track progress toward the strategic plans, including milestone development and metrics.
  • Develop a portfolio (Community-wide) management system to enable dashboard views of the health of the entire Network of Communities.
  • Develop and implement strategies for each Community to engage their relevant stakeholders.
  • Offer advice and suggestions about potential areas of overlap or synergy.
  • Create and implement a common system for nominating and electing Community Faculty Chairs and Vice Chairs.
  • Develop a system for long-term sustainability of this model, including potential term limits and providing financial support in a flexible manner.
  • Develop standardized reporting system for the Communities to report to Duke senior leadership, the CTSI Board, and the Executive Steering Committee.
  • Oversee implementation of this system and ensure timeliness across Communities.
  • Support the Communities in the development of communication strategies to ensure cross- pollination of information both internally, and externally to Duke and Durham stakeholders.
  • In conjunction with the CTSI Director, Director of Finance, and Chief Administrative Officer, oversee the financial aspects of the CTSI Network of Communities.
  • Provide guidance to direct reports and CTSI Communities in developing operational plans and timelines for all projects and initiatives.
  • Ensures that individual project plans are synergistic and contribute to the overall goals of the CTSI.
  • Develop timelines and expectations for each of the new systems and processes described above.
  • Monitor Community activities via standard reporting system, and intense communication with Community Senior Staff Directors.
  • Identify and bring issues to senior leadership, as necessary.
  • Monitor progress across Network of Communities and recommend changes, as necessary.
  • Outline how operational and strategic progress will be measured and oversees the preparation of periodic and annual summary reports for Community leadership and stakeholders.
  • Provide recommendations to leadership regarding all major strategic and financial decisions and oversee the implementation of decisions.
  • Inspire, support and lead Community Senior Staff Directors to effectively achieve objectives and navigate challenges.
  • Create a model of collaboration and inclusion among the Community Senior Staff Directors.
  • Foster engagement, team building and consensus across the Communities through regular meetings and other methods.
  • Identifies and recruit key staff in collaboration with CTSI leadership.
  • Oversee and direct the supervision of the Community Senior Staff Directors.
  • Authorize various personnel actions, including, but not limited to, hiring, performance evaluations, promotions, transfers, vacation schedules and disciplinary action in concert with organizational policies and practices.
  • Serve as a dotted-line reporting manager to certain Community Senior Staff Directors.
  • Work with these individual's direct supervisor to ensure synergy and transparency of priorities.
  • Establish productivity and utilization targets and monitor actual performance to ensure that targets are met.
  • Develop strategies to ensure optimal utilization of personnel resources.
  • Ensure that staff meetings are conducted on a regular basis and that staff are kept abreast of new policies, procedures and initiatives.
  • Oversee performance management for reporting staff and the development of job-specific performance standards, individual development plans and annual performance evaluations.
  • Ensure that appropriate and accurate personnel records are maintained for all staff including job descriptions, qualifications, and training.

Knowledge, Skills and Abilities:
  • Ability to develop consensus among multiple individuals and groups
  • Ability to prioritize and manage multiple tight deadlines
  • Ability to manage a team and provide career development opportunities

Required Qualifications:
Education/Training:
  • Bachelor's Degree required. Master's Degree preferred.

Experience:
  • Minimum 10 years' progressively responsible experience in an academic medical center.
  • Experience working in a grant-based environment.
  • Experience creating infrastructure resources for multiple high level users.
  • Experience working directly with faculty and senior leadership.
  • Experience managing programmatic staff.
  • Experience reporting progress and issues to senior leadership

Skills Required:
  • Exceptional verbal and written communication skills
  • Ability to develop consensus among multiple individuals and groups Servant leader mentality Ability to prioritize and manage multiple tight deadlines
  • Ability to manage a team and provide career development opportunities
  • Ability to "manage up"


Requisition Number
401207598

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
1971 SR. DIR, STRATEGIC PROGRAMS

Job Family Level
17

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. ******************************************************* Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Bachelors Degree required. Masters Degree preferred.

Experience

Minimum 10 years' progressively responsible experience in an academic medical center.

Auto req ID

85932BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI97509791