Associate Project Leader

Location
Durham, NC
Posted
Apr 13, 2017
Institution Type
Four-Year Institution

Associate Project Leader
DCRI - Site Support & Management

The Associate Project Leader will play a significant role in accomplishing project objectives by planning, coordinating and tracking projects amongst various Project Leaders.

Assists Project Leaders in maintaining, reviewing and communicating project progress by:
-Organize and participate in Project kickoff and training & Investigator meetings;
-Present materials as appropriate Give input into budgets and resource allocation plans.
-Participate in Project Reviews
-Reviewing and analyzing project tracking weekly Proactively identify changes in work scope and, with the guidance of the Project Leader
-Ensure appropriate planning measures are taken with internal and external clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts, and budgets. Initiate, establish, and maintain business relationships with all key stakeholders of the project whether internal or external to the organization.
-Work with Project Leader to address proposed modifications to project scope, schedule, or budget with sponsoring organization. First review of monthly project budget numbers to flag potential issues for Project Leader
-Generates, tracks and resolves data queries; Identifying site and data trends, and recommending actions to Project Leaders -Tracks enrollment projections against actuals flagging issues to the Project Leaders Communicating and following up on project tracking discrepancies Proactively contribute to continued improvement with DCRI's project management and execution process.
-Creating meeting agendas and minutes.
Assisting in monitoring data flow Generating, reviewing and distributing weekly/monthly project tracking reports and metrics Assist the project leader with implementing and managing project changes and interventions to achieve project goals. Travel, as needed, to attend client meetings or provide oversight and assistance for off-site projects e.g. continuing education programs or expert meetings between academics and the other industries (i.e. pharmaceutical companies, etc.).

Ensures the development and adherence to project timelines as they relate to processes by:
-Following up on outstanding items including missing data, incomplete paperwork, etc.
-Managing CLIENT communication, including distribution of subject data reports
-Assisting in tracking and resolving of client issues Scheduling and tracking completion of GCP training Serving as additional point of contact to client, sites, sponsors etc. as needed
-Keeping supervisor advised of current issues

Contributes to team effort by:
-Exploring new opportunities to add value to organization and departmental processes
-Helping others to achieve results

Assists Project Leaders with project administration by:
- Planning, coordinating and leading the PROJECT start-up activities
-Reading and understanding project protocol documents;
-Creating protocol training materials for the team Entering, maintaining, and tracking of data in internal software Participating in project meetings, conference calls, and training calls
-Proactively assess and analyze with the team, any risks and issues that may compromise project team performance and results and develop plans to remove or mitigate them.

Maintains Quality Service and Departmental Standards by:
-Reading, understanding and adhering to organizational Standard Operating Procedures (SOPs)
-Assisting in establishing, tracking, and enforcing departmental standards
-Participating in the modification of department and project specific SOPs and guidelines

Maintains client (internal and external) satisfaction by:
-Responding to inquiries in a professional, courteous and timely manner & creating and deploying sponsor satisfaction surveys, collating data, and presenting to upper management




Requisition Number
401180475

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
2821 PROJECT PLANNER I

Job Family Level
70

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Bachelor's degree. Additional training in Project Management or related training is desired.

Experience

Two years of experience in project management, with increasing scope and independence. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. *******************************************************

Auto req ID

83957BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI97509771