DIR, CORP PAYROLL OPERATIONS

Location
Durham, NC
Posted
Apr 13, 2017
Institution Type
Four-Year Institution

DIR, CORP PAYROLL OPERATIONS
Corporate Payroll Services

Occupational Summary:

Provide leadership of the Corporate Payroll Services function on behalf of all Duke University and Duke University Health System employees. Implement, manage and evaluate operational processes and procedures, in accordance with corporate standards and policies. Partner with the Director of Technology Application for Corporate Payroll Services to carry out the responsibility for payroll preparation/processing including tax reporting, benefits records administration or payroll system maintenance. Direct and coordinate activities of the Corporate Payroll Services Operations team to engage in analyzing and processing Duke University and Health System payroll transactions for faculty and staff and biweekly employees as well as Noncompensatory fellowship/scholarship recipients.

Work Performed

Direct and coordinate activities of employees engaged in processing updates to master data, time adjustments, analyzing data, reconciling general ledger accounts and preparing necessary journal entries.

Develop and perform accounting control functions, analyze data, and conduct periodic audits to ensure integrity of master data, accounting transactions, and earnings. Supervise and coordinate the master data and payroll transactions as well as various reporting tools ensuring accuracy and compliance with University and Health System policies and procedures. Function as a senior management level within Corporate Payroll Services to provide leadership and support for effective problem solving, difficult customer inquiries, and overall direction for the Payroll operations.

Communicate with the Associate Vice President for Disbursements as appropriate regarding departmental strategy, operations, and issues. Submit recommendations for personnel transactions and other business process redesign.

Manage the Payroll Operations team while ensuring continuity of roles and responsibilities, proper distribution of assignments, while maintaining outstanding customer service practices. Coordinate recruitment and onboarding processes for new employees.

Update training materials as needed. Create professional development opportunities for members of the Payroll staff.

Partner with colleagues in Disbursement Services, Corporate Tax, and Legal Counsel to coordinate processes related to independent contractor vs. employee classifications, international programs, including expatriates, as well as other scenarios governed by regulatory requirements.

Respond to inquiries and provide reports to the senior administrators of the University and Health System. Foster relationships with internal departmental liaisons to promote a collaborative and communicative environment.

Establish relationships with partners at peer institutions.

Maintain successful daily operations while ensuring adherence to Duke University and Health System policies and procedures, along with regulatory requirements.
  • Expert knowledge of multi-state payroll processes and corresponding regulatory requirements.
  • Extensive knowledge of the key regulatory agencies, Internal Revenue Service, Departments of Revenue, Department of Labor, Homeland Security, and their corresponding policies and requirements. Remain abreast of all changes to federal, state, and other regulatory, including tax, wage and hour, unemployment, etc.
  • Consult with primary partners on these topics and attend Duke sponsored training/overview sessions as needed.
Oversee the Offcycle payroll processes to ensure timely execution of manual checks, timely postings to the general ledger, funding for bank accounts, as well as timely reports for tax deposits.

Conduct periodic audits and reviews to confirm the quality and integrity of the payroll processing. Implement corrective actions immediately upon identification of issues.

Develop departmental goals to ensure efficient and effective operations and business processes; evaluate departmental structure, policies and procedures in light of such goals and make revisions as indicated.

Manage customer service inquiries related to mortgage verifications, governmental requests, subpoenas, etc., in accordance with current regulatory requirements.

Recommend and assist in the design and development of new systems.

Maintain confidentiality of all pertinent personnel and payroll information in accordance with Duke University and Health System privacy and security policies governing the release of information.

Develop various communications for distribution to departmental managers, departmental payroll representatives regarding payroll deadlines, business process changes, etc.

Participate on teams to design and develop new systems and processes.

Update and maintain current documentation on procedures for payroll processes.

Set appropriate priorities for needs of the organization in conjunction with workload.

Develop and maintain effective performance plans to support the mid-year and annual review processes.

Supervise various personnel actions includingbut not limited to hiring, promotions and transfers.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Requisition Number
401143592

Location
Durham

Duke Entity
CENTRAL ADMIN MANAGEMENT CTR

Job Code
2222 DIR, CORP PAYROLL OPERATIONS

Job Family Level
16

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. ******************************************************* Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires knowledge of accounting principles generally acquired through a bachelor's degree in Accounting, Business Administration or a directly related field

Experience

Work generally requires six years of experience in an accounting or payroll office to become knowledgeable of accepted accounting and payroll practices involved in managing and processing accurate and timely payment of University payrolls and ensuring compliance with federal and state regulations. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req ID

82063BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI97509734