Temporary Clerical Assistant

Location
Elgin, IL
Posted
Apr 12, 2017
Institution Type
Community College
Temporary Clerical Assistant
Elgin, IL

Elgin Community College (ECC) is a comprehensive, fully accredited community college located in Elgin, Illinois, one of its most rapidly growing cities. Our district encompasses 360 square miles, serving 400,000 people, 11,000 businesses with four public school districts and 15 high schools. ECC was selected as one of five Illinois community colleges to participate in the national Achieving the Dream (AtD) initiative. is a long-term national initiative that collaborates with community colleges to help more students earn degrees, complete certificates, or transfer to four-year institutions to continue their studies. The park-like setting of our 145 acre Main Campus offers instruction spanning nine major buildings with beautiful views. ECC also offers classes throughout the northwest suburbs of Chicago with more than 100 off-campus locations.

Part-Time Seasonal Position

Function:

Provide general office support and coordination by performing clerical and administrative duties.

Essential Responsibilities:
1. Receive, sort, file and retrieve forms, correspondence and documents, exercising discretion when working with confidential information.
2. Compile reports and summaries of work; update, check and complete records, forms and documents.
3. Verify discrepancies and make corrections.
4. Process documents to update and maintain files/records.
5. Research records and disburse information.
6. Establish and maintain filing systems.
7. Compose, format and type routine correspondence, reports and other documents.
8. Provide general reception duties.
9. Answer and route telephone calls.
10. Coordinate calendars, schedules, training, travel arrangements, meetings and special events.
11. Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts.
12. Operates a variety of office equipment.
13. Order office and program supplies, including arranging for equipment maintenance.
14. Orient, train or back up other clerical staff.Requirements:
1. Maintain a working knowledge of the college's available facilities, resources and services.
2. Perform other job-related duties as assigned.

Required Qualifications:
1. High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and training.
2. Ability to read and comprehend simple instructions, short correspondence and memos.
3. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups both internally and externally of the organization.
4. Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of money and weight measurement, volume and distance.
5. Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
6. Proficiency in Microsoft Office software (Word, Excel and Outlook) and use of the Internet. Previous experience using databases, including enterprise-wide databases (e.g. Datatel) preferred.
7. Type a minimum of 40 words per minute.
For a detailed job posting and to apply, please visit our web site at: https://jobs.elgin.edu/applicants/Central?quickFind=52347


Elgin Community College is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

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