Administrative Coordinator - Bernard L. Schwartz Communication Institute

New York, NY
Apr 12, 2017
Institution Type
Four-Year Institution


In close partnership with faculty and our colleagues in academic support programs, the Bernard L. Schwartz Communication Institute cultivates learning environments in which students become strategic, thoughtful communicators and creators. We develop and support Communication Intensive Courses, guide pedagogical reflection, and foster the teaching and learning of written, oral, visual, and digital literacies across the College.

Reporting to the Institute's Director, the Administrative Coordinator ensures welcoming, efficient operations by providing administrative support to our staff of Directors and Communication Fellows, our faculty and administrative partners, and students. In the fulfillment of all responsibilities, the Administrative Coordinator contributes to a culture of engagement, inclusion, and service.

The Administrative Coordinator's primary responsibilities include:

  • Coordinates payroll and employment documents for a part-time staff of 15-20.
  • Communicates with and processes compensation requests for faculty development program participants.
  • Supports the management of a complex budget by maintaining real-time tracking documents and liaising with related units.
  • Coordinates all purchasing, including requisition, invoicing, and follow-through, with attention to distinct procedures and regulations associated with multiple funding streams.
  • Schedules student services at the Institute.
  • For both internal and external audiences, maintains up-to-date, consistently branded program documentation.
  • Facilitates regular hiring cycles by communicating with applicants, tracking materials, and coordinating interviews.
  • Supports Institute events such as workshops, seminars, meetings, and our annual Symposium.
  • Submits and monitors job tickets associated with hardware, software, and facilities needs.
  • Contributes to data collection to support programming, assessment, and external reporting.
  • Provides all visitors warm reception and helpful information such as wayfinding.
  • Actively collaborates with other units to build relationships, create efficiencies, share knowledge, and use resources strategically.


Bachelor's Degree required.

The successful candidate will clearly demonstrate excellent organizational, planning, and prioritizing skills; strong oral, written, visual, digital and interpersonal communication skills; the ability to navigate complex institutional systems; attention to detail and accuracy; and the ability to solve problems proactively.


Supports projects, initiatives, and activities that impact an academic or administrative department.

  • Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
  • Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
  • Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
  • Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
  • Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
  • Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
  • May supervise office staff and student workers.
  • Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Visit, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.


May 10, 2017


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: Baruch College

Job Title: Administrative Coordinator - Bernard L. Schwartz Communication Institute

Job ID: 16624

Full/Part Time: Full-Time

Regular/Temporary: Regular


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