Staff Assistant II-Clinical Education

Location
Stony Brook, NY
Posted
Apr 12, 2017
Institution Type
Four-Year Institution
Job Description

Staff Assistant II-Clinical Education-1701002

Position Summary

At Stony Brook Medicine, a TH Staff Assistant II is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital.

Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of a TH Staff Assistant II in the Clinical Education Office may include but are not limited to the following:

  • Assists with coordination and implementation of various educational programs conducted by the department.
  • Takes and prepares minute notes, including but not limited to, minutes for Nurse Residency Advisory Board.
  • Prepares administrative statistics and reports.
  • Maintains required records for the following programs: Critical Care, Nurse Residency, and other educational programs for the Department of Clinical Education as assigned.
  • Assists with the entry of statistical data.
  • Prepares budget, purchasing request, request for travel, and ensures cost analysis for programs are accurate and readily available.
  • Maintains the attendance records related to the UHC Nurse Residency Program. The Residency Program is both research project as well as transition into practice program. To ensure eligibility for accreditation, records must be meticulously maintained.
  • Maintains the calendar of the department Director.
  • Assists in event planning.
  • Corresponds with Hospital based educators and managers to maintain work schedules for the Nurse Residents assigned to the transitional pool.
  • Responsible for assisting with the planning, organizing, coordinating and implementing the administrative operations and educational activities for the hospital employees, students in Critical Care, Nurse Residency Program, and School of Nursing Partnership Program.
  • Must be able to work independently and be an effective communicator.
  • Performs other duties as assigned.
  • Required Qualifications: Associates degree. Computer skills with expertise in Microsoft Office Suite. Ability to work independently, with excellent time management and communication skills. Experience and skill in focusing on details, accuracy, multi-tasking, and follow-through. Must be able to effectively interact and communicate with all departmental heads/supervisors on a house wide basis. Two years relevant experience in a supervisory/administrative capacity.

    Preferred Qualifications:

    Bachelor degree

    Past experience in hospital, healthcare or healthcare education setting

    Proficiency in PowerPoint

    Computer skills include experience with Peoplesoft, MS Office and At-Staff


    Special Notes: Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.


    This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

    All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.


    Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work when the hospital is working on limited operations in an emergency.

    The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

    The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients’ lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island’s premier academic medical center. With 603 beds, we serve as the region’s only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children’s Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County’s only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation’s first Pediatric Multiple Sclerosis Center.

    Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.


    IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
    IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police


    Official Job Title: TH Staff Assistant II
    Job Field: Other
    Primary Location: US-NY-Stony Brook
    Department/Hiring Area: Clinical Education-Stony Brook University Hospital
    Schedule: Full-time Day Shift 8:30am-5:00pmClinical Education-Stony Brook University Hospital
    Posting Start Date: Apr 13, 2017
    Posting End Date: Apr 27, 2017, 10:59:00 PM
    Salary: Commensurate with experience
    Salary Grade: SL1

    PI97495445