Administrative Assistant

Location
Riverside, CA
Posted
Apr 12, 2017
Institution Type
Four-Year Institution


Full/Part Time
Full Time

Schedule
8AM - 5PM

Salary
$38,340 - $54,348

Position Information
Manage the administrative and technical operations of three conjoined UCR public service and educational facilities: Archaeological Research Unit (ARU), Eastern Information Center (EIC) of the statewide California Historical Resources Information System (CHRIS), and Archaeological Curation Unit (ACU). These programs provide professional research assistance in support of cultural heritage preservation and the study of archaeological and historical sites and materials. They are funded by fees charged for services rendered.

Minimum Requirements
Strong organizational skills.

Administrative experience in an office environment providing administrative support for staff, faculty and the public.

Demonstrated skill in accurate record keeping with strict attention to detail.

Ability to accurately maintain and track large numbers of documents (records, reports, maps).

Experience in managing and meeting simultaneous needs of multiple clients.

Successful experience in coordinating, scheduling, directing, and evaluating the work of several, part-time staff positions.

Skill in communicating effectively and professionally using tact and diplomacy in an environment focused on customer service.

Demonstrated experience with identifying account variances, researching discrepancies in accounting ledgers, and processing moderately complex financial accounting transactions with an online financial system.

Ability to model accountability for legal and policy requirements and ethical standards.

Experience with operating, installing, and maintaining PC software, hardware, and computer-related peripherals.

Knowledge of computer security protocols and virus protection issues.

Experience with maintaining moderately complex databases through data entry, data queries, and database design modifications.

Skill in creating spreadsheets and reports using WordPerfect, Word, Access, and Excel.

Skill in exporting/importing data from or to different software applications or data collection and retrieval.

Skill to independently draft letters and memos for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.

Skill to independently draft correspondence pertaining to the operations, policies, and procedures of the functional area.

Ability to perform tasks diligently and efficiently in busy, noisy environment.

Preferred Qualifications
Undergraduate or graduate degree in Anthropology, Archaeology, or History.

Familiarity with the technical language of these disciplines.

Knowledge of current University policies and procedures in staff supervision and financial administration.

Demonstrated experience with UC online Payroll/Personnel System (PPS).

Demonstrated experience with UCR Financial System (UCRFS).

Familiarity with historic preservation and management of cultural resources on local, state, and national levels.

Practical experience in recording and study of archaeological, historical, and other kinds of cultural heritage properties.

Functional knowledge of spatial mapping formats (Cadastral, Universal Transverse Mercator) and digital technologies (Global Positioning System, Geographic Information System, ArcView).

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 55th among top public universities (US News and World Report 2013-2014).

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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