Program Coordinator – International Place, Position #2244

Location
Claremont, California
Posted
Apr 11, 2017
Institution Type
Four-Year Institution

BASIC FUNCTION:

This position is responsible for coordinating and providing support for the planning, development and implementation of International Place student activities and events.  In this capacity, the incumbent will regularly interact and work closely with individual students, student groups and staff across The Claremont Colleges.  This position will also serve as the supervisor of Student Worker positions; including creating schedules, as well as monitoring and providing feedback on student performance. This position will provide support to the Director and Assistant Director of I-Place. 

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to Director of International Place, performs or works independently/collaboratively to perform the following essential duties and responsibilities:

  • In conjunction with the Director and Assistant Director, plan, develop and implement International Place student activities and events.  Such activities and events include, but are not necessarily limited to day trips, overnight trips, lectures, group meals, workshops, social events, the International Festival and the International Autumn Gala. (20%)
  • Independently create and execute communication plans to reach out to students to coordinate student participation in I-Place events.  Organize, lead, and provide guidance to individual students, and student groups, so as to promote student participation in the planning, development and implementation of activities and events. (15%)
  • Produce and distribute electronic weekly newsletter, fliers, and other documents, promoting I-Place events and activities, including assigning tasks, as necessary, to student workers. (15%)
  • Monitor I-Place website, event calendars and other social networking spaces as they relate to programs and services; including observing the timeline for postings, as determined by the Assistant Director. (15%)
  • Organize and maintain files and I-Place shared-drive relative to event coordination and management; including working with the Administrative Assistant to ensure proper records are kept for all programming expenses and reservations. (15%)
  • Assist with planning and implementing New International Student and Scholar Orientation and new student/scholar arrival assistance program. This position will have primary responsibility for communicating with the incoming class of new international students, coordinating new student intake, answering queries from new students, and coordinating arrival details and airport pickup arrangements for newly arriving students. (10%)
  • Serve as Designated School Official (DSO) for Claremont McKenna College for F-1 visa-holders, by providing back-up support to the other DSOs. (5%)
  • Provide back up support to I-Place administrative functions. (2.5%)
  • Perform other essential duties and tasks specific to the position. (2.5%)

QUALIFICATION STANDARDS:

EDUCATION:  Bachelor’s degree or equivalent combination of education and experience is required. 

EXPERIENCE:  A minimum of 2 years of experience in planning large events and implementing programs and activities is required.  Experience in a college environment and a multicultural setting is a plus.  Experience working, living, or studying abroad is a plus.  Experience working directly with international students is highly desirable.  

LICENSES:  A valid U.S. driver’s license is required.  U.S. citizenship or a lawful permanent residency is required (per U.S. federal regulatory requirements for Designated School Officials).

PHYSICAL REQUIREMENTS:  Moderate (up to 30 lbs.) Job occasionally requires the ability to lift more than 20 lbs. 

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:  Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

Deploy professional skills in student affairs, in collaboration with colleagues, to best promote the College’s strategic interests.

  • Ability to work independently. 
  • Individual must have experience with or the ability to quickly learn to use a variety of social networking applications, such as Facebook and other social networking spaces. 
  • Individual must have the ability to work with diverse student population, demonstrating sensitivity to cultural and linguistic differences. 
  • Individual must be able to communicate effectively and possess strong organizational skills and high attention to detail.
  • Must be flexible and possess the ability to work effectively with diverse cultures, College staff, faculty, students, and community volunteers.
  • Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, and leadership skills to supervise, facilitate, motivate and inspire a highly diverse group of employees (student employees, temporary workers, parents, students, alumni, volunteers, community partners, and stakeholders).
  • Operate computers effectively utilizing Microsoft Office software (such as Word, Excel, Outlook, Publisher, Access, and PowerPoint). Demonstrate understanding of the use of technology/devices/equipment in assessing and improving division/department systems and processes to achieve annual goals and maintain confidentiality.
  • Ability to take and follow directions.
  • Ability to work cooperatively with others.
  • Ability to receive and respond appropriately to constructive criticism.
  • Ability to display a positive attitude.
  • Ability to multitask.

OTHER:

REQUIRED HOURS: The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday – Friday.  Holiday, weekend and evening work hours will be required.  Travel, including overnight trips, will be required.  Regular hours may vary due to needs of the College or division.  This is a 12 month position.

CLASSIFICATION AND STATUS:  This is a non-exempt position. This is a regular full-time position. This is a benefits-eligible position.

IPEDS Category Job Code: 25-9000 Education, Training and Library Occupations

Physical Requirements: Moderate (up to 30 lbs.)

SUPERVISORY RESPONSIBILITY: Designated student worker positions.

SUPERVISORY RESPONSIBILITY: Designated student worker positions.

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times. 

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA:  This job description defines the essential or fundamental job duties of this position.   It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.