6304 Prospect Research and Management Coordinator (Administrative Support Coordinator II), Univer

San Diego, California
Starting salary upon appointment not expected to exceed $3,290 per month. CSU Classification Sal
Apr 11, 2017
Institution Type
Four-Year Institution


San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on April 24, 2017. To receive full consideration, apply by April 23, 2017. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. 

For more information on San Diego State University, please click here.

  Position Information  

This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before six months and one day from initial appointment, with the possibility of reappointment and/or permanency. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position reports directly to the Director of Prospect Research and Management and is responsible for the implementation and maintenance of the Prospect Management System and provides administrative support to the Director. The Prospect Management System is the process that tracks the status of prospects with respect to the development cycle of prospect identification, qualification, cultivation, solicitation and stewardship.  All of these stages of activity are reflected in the Advance database through a series of codes and contact reports that produce an overall pattern of activity for each prospect.   This position trains and supports the major gift fundraising staff in their use of prospect management; provides user documentation as needed, and monitors the quality and completeness of the data to ensure accurate and timely reports.

For more information regarding University Relations and Development, please click here.

  Compensation and Benefits  

Starting salary upon appointment not expected to exceed $3,290 per month. CSU Classification Salary Range: $3,115 - $5,060 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here


Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications and Specialized Skills

  • Excellent organizational, time management, and detail skills.
  • Strong customer service skills and exceptional follow-through.
  • Proven ability to maintain confidentiality and handle sensitive information in an appropriate manner.
  • Effective communication and people skills, and the ability to think quickly and react calmly to adverse conditions. 
  • A team player.
  • Purchasing and payable processing skills.
  • Skilled in taking meeting minutes and transcribing.
  • Advanced PC skills including using Microsoft Office (Word, Excel, PowerPoint).
  • Bachelor's degree.
  • Four years of progressively responsible administrative support experience/
  • Previous development experience and/or background in an educational or non-profit institution.
  • Experience training co-workers in the use of databases or application of policies and procedures. .
  • Working knowledge of Ellucian Advance or other fundraising databases.  
  • Familiarity with prospect management concepts and practices.

  Application Procedures  

To apply for this position, please click on the "Apply Now" button on this page.  You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.

Applicants with disabilities requiring assistance may call (619) 594-7099.

General Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

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