Associate Director, Trustee Engagement

Apr 11, 2017
Institution Type
Four-Year Institution
About The Unit: The University of Chicago Campaign: Inquiry and Impact (, the most ambitious and comprehensive campaign in the University's history, will raise $5 billion to support faculty and researchers, practitioners and patients, and students and programs across the University. Launched in October 2014, the campaign supports priorities in every division, school, department, and institute, and aims to engage 125,000 alumni and friends over its five-year duration. Please note: This role is located in Harper Court at 5235 S Harper Court - the corner of 53rd Street and Lake Park. For more information:

Unit Job Summary: Associate Director, Trustee Engagement: Serve as the development manager for the University's Board of Trustees and Trustee Emeriti. Support the work of the Vice President. Serve as liaison between Alumni Relations and Development and the Office of the Secretary. Work closely with volunteers and colleagues university-wide on a variety of projects related to the Board of Trustees and the Office of the Vice President. Use strategic and creative skills to help fundraisers develop and implement plans for increased Trustee involvement in the University as donors and as deeply engaged volunteers. Assist in the coordination cultivation, solicitation and stewardship activities for Trustees. Assist in developing and managing communications including presentations, financial and stewardship reports, briefing documents, formal solicitations and acknowledgments. Produce regular reports to summarize Trustee comprehensive contributions and fundraising progress. Prepare compelling annual fund solicitation letters. Manage financial and survey report production, mailings and database maintenance. Prepare agenda, talking points and supporting documents for the Vice President's regular meetings with the Chairman of the Board and the Chair of the Alumni Relations and Development Committee. Perform extensive writing, proofreading and editing functions. Tailor writing, communication style, tone and content of message to best suit the intended audience. Develop relevant and timely written responses on behalf of the Vice President and other university leadership. Assist senior leadership and other colleagues in communicating clear messages to Trustees, stakeholders and other critical audiences. Research, analyze and integrate diverse information and data from varied sources, collaborate with colleagues university-wide to determine the appropriate communication vehicles and language that most effectively and best articulates the President's vision, ideas, initiatives and long-term goals for the University. Assist manager in creating a strategic plan for Trustee solicitation pipeline management in coordination with frontline fundraisers. Assist the Vice President, senior leaders, frontline fundraisers and the Prospect Management team to develop and manage a strategic plan for moving Trustees through the solicitation pipeline. Serve as a resource to colleagues university-wide as they work with Trustees in the solicitation and closing of campaign gifts. Coordinate the tracking and documentation of campaign fundraising solicitations and progress. Produce regular reports to summarize Trustee comprehensive contributions and fundraising progress. May hire, manage, evaluate, develop and terminate staff as needed and as assigned. Perform other duties as assigned. Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

Unit Education: Bachelor's degree or higher required.

Unit Experience: A minimum three years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience required. A minimum of one year of leading a project team or managing staff preferred. A minimum of one year of experience developing and monitoring budgets preferred.

Unit Job Function Competencies: Applicants must be currently authorized to work permanently in the United States. A current resident of the Chicago area or willing to relocate to the Chicago area required. Valid United States driver's license required. Ability to facilitate planning and organize meetings required. Ability to negotiate with articulate alumni required. Ability to adapt to changes in volunteer schedules and priorities required. Ability and desire to participate actively and consistently in staff meetings required. Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills required. Strong commitment to customer service required. Ability to manage confidential information with discretion and tact required. Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Kintera (the University's web platform), a Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access required. Strong leadership qualities, including the ability both to delegate and to execute, thereby leading by word and by example required. Ability to work collegially and collaboratively in a team setting required. An exceptional work ethic and track record of personal initiative required. Outstanding interpersonal and communications skills characterized by the ability to listen, to speak and to write well required. Must be flexible and adaptable to new programs in an emerging and changing environment required. Willingness and ability to travel to campus and/or non-campus locations for University business required. Willingness and ability to work evenings and weekends required. Dress code is business or business casual attire. Understanding of the University of Chicago, its history, organization and modus operandi preferred.

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