Commodity Assistant Director–Senior Purchasing Associate/Senior Procurement Officer

Location
Stony Brook, NY
Posted
Apr 11, 2017
Institution Type
Four-Year Institution
Job Description

Commodity Assistant Director–Senior Purchasing Associate/Senior Procurement Officer-1701016

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Position Summary


At Stony Brook Medicine, our Commodity Assistant Director/Sr. Procurement Officer/Sr. Purchasing Associate is responsible in accordance with the Director’s edict, for the direct maintenance of the Commodities Division assignments, performances, and the continued training and professional growth of all buyers, and support staff in this section. This responsibility is inclusive of signatory authority, managing meetings, training programs, setting/enforcing internal and external policies, emergency orders (EME’s), resolving Accounts Payable issues, Procurement card (P-card) audits, Payment Only’ s and Procurement audit compliant transactions with corresponding audit ready files, and accountability in internal and external audits. There is also a responsibility to balance the workloads for all staff across the different commodities as demand necessitates.


Qualified candidates must demonstrate excellent interpersonal skills and time management skills. They should be focused and detail oriented and be able to work with all levels within the organization.


Duties of a Commodities Assistant Director/Sr. Purchasing Associate may include, but are not limited to:

  • Quality control of blanket and standing orders, processing of their timely renewals, bidding and contract documents, EME’s, PO bursting, maintenance of State audit procedures, monitor continued training of all Commodities division buyers, and support staff. Daily cooperative, and administrative disbursement of assorted routine assignments and workloads with over sight and follow up of same in accordance with the Directors mandates.
  • Review and share all changes regarding procurement transactions, news bulletins/letters/alerts from the Attorney General’s Office and Office of the State Comptroller.
  • Responsible for a large variety of complex transactions that encompass multi-million dollar transaction responsibilities for Medical Commodities/Supply Division Purchasing for the Hospital.
  • Demonstrate proficiency in Consortia/GPO buying/sourcing, including group pricing opportunities for larger discounts and rebates. Responsible for performance/maintenance and procurement of all Commodity/Medical/Supplies for the Division of Hospital Purchasing, from the simple to the unique and technically challenging high dollar transactions under the supervision and direction of the Director of Hospital Purchasing. Must be able to negotiate procurements using metrics to establish fair and reasonable awards.
  • Meet with and share information to strategize with other division team members, user departments, and special committees to complete small dollar transactions and share large or technically difficult transactions as assigned to meet Hospital goals.
  • Review Workload in Progress Reports and manage the requisitions received making certain that all requisitions are processed timely.
  • Review, critique and edit all Single and Sole Source Procurement packages. Review all completed procurement transaction packages for content and accuracy prior to release or before submitting for approval to OSC if required. These packages must be certified by the Commodity Purchase Associate based on Total Value of the Package.
  • Resolve Accounts Payable issues expeditiously.
  • Record/Monitor/Rectify Payment Only Transactions regarding appropriate action/proper procedure and required authorizations.
  • Manage Procurement Card Review and Audit for internal staff and sign off on Procurement card transactions of Division staff.
  • Internal Policy and Procedures for Staff. Cooperatively manage Time and Attendance Schedules/Time-Off Requests (electronic Administrative system) and Time Sheets (Kronos SBUH electronic system). Cooperative responsibility for Performance Programs/Performance Evaluations for staff members in assigned division. Develop, prepare and present Training Classes all SL-1s, SL-2s, SL-3s and SL4s. Attend Administrative Meetings, Staff Meetings, Educational Seminars and Training as assigned or required.

Qualifications:


Required Qualifications: (As evidenced by an attached resume):

Bachelor’s Degree and eight years of on-the-job procurement, purchasing and or contracts experience. Incumbent must provide documentation of experience, which demonstrates excellent communication skills and knowledge of business/contract/purchasing best practices. Established Procurement Process experience at Buyer or Contract Officers level would be an asset. Also favorable supervisory experience in this forum.


Preferred Qualifications: (As evidenced by an attached resume):

Master’s Degree, and six years of on-the-job procurement, purchasing, supply chain and contracts experience. Incumbent must provide documentation of experience, which demonstrates excellent communication skills and knowledge of business/contract/purchasing practices. Established Procurement Process experience at Buyer or Contract Officers level would be an asset. Also favorable supervisory experience in this forum. Expertise in the area of State Procurement Processes, Regulations of the Comptroller and SUNY Guidelines. Additionally, desired are college and/or professional seminar certifications, and continuous professional education, and recent/formal State purchasing training seminars.



Special Notes:Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.


The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.


This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.



The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients’ lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island’s premier academic medical center. With 603 beds, we serve as the region’s only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children’s Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County’s only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation’s first Pediatric Multiple Sclerosis Center.


Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.


IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AThttp://www.stonybrook.edu/police


Official Job Title: Purchase Associate
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: University Hospital Purchasing Department-Stony Brook University Hospital
Schedule: Full-time Day Shift 8:30am to 5:00pmUniversity Hospital Purchasing Department-Stony Brook University Hospital
Posting Start Date: Apr 10, 2017
Posting End Date: May 10, 2017, 10:59:00 PM
Salary: Commensurate with experience
Salary Grade: SL4

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