Recruitment Analyst - Recruitment 3001

Location
Carson, California
Posted
Apr 10, 2017
Ref
Recruitment 3001
Institution Type
Four-Year Institution

Position Information  

This is a full-time, permanent (probationary) position.  

Salary Range and Max Salary  

The application deadline is:  Monday, April 24, 2017.
The salary range for this classification is:  $ 3,288 - $ 5,695 monthly.  

Conditions of Employment  

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Due to the nature of this position, the successful candidate is required to complete a background check prior to assuming this position.  

Campus Marketing Statement  

California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system.  CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels.  Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide.  The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.  

Department Marketing Statement  

Department: Human Resources

Human Resources Management is a department unit which develops, coordinates, evaluates and implements effective human resources management programs, projects, and services designed to enhance the management of the universitys human resources in the area of classification, recruitment and selection, employee relations, benefits, workers compensation, training and career development, unemployment compensation, salary administration, and Payroll Services.   The Human Resources Department is in the Division of Administration and Finance.  

Major Duties  

Under the general supervision of the Employment Manager, the incumbent is responsible for performing a variety of administrative responsibilities in support of the university's recruitment program and the maintenance of personnel records within Human Resources.  Such responsibilities include assisting with the maintenance of the PeopleSoft Recruitment System, monitoring the status of active recruitments, providing assistance to job applicants in completing job applications, producing reports containing recruitment statistics, etc.  May include reviewing documents for accuracy, completeness, validity, and adherence to standards, and preparing documents for processing.  Assist with data entry in the PeopleSoft system.  

Qualifications  

Minimum Qualifications:
Required Education:  Bachelors degree and/or equivalent training.

Preferred Education:  PHR or SPHR Certificate.

Required Experience:  Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Experience:  Three to five years of general clerical/administrative work experience in Human Resources or closely related field.  Extensive computer experience and PeopleSoft preferred.

CSU system or public sector experience in Human Resources Management.  General knowledge and skills in Human Resources with a foundational knowledge of public administration principles, practices, and methods. 

Required Knowledge, Skills, and Abilities:
- Excellent written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation, ability to understand standard office procedures, ability to operate standard office equipment,
- Ability to learn office technology systems and perform basic arithmetic calculations and typing skills. 
- Ability to learn, interpret independently and apply a variety of complex policies and procedures. 
- Ability to identify deviations from applicable policies. 
- Ability to apply independent judgment, discretion and initiative to address routine problems.   
- Ability to set priorities and organize multiple daily responsibilities and/or projects. 
- General knowledge and skills in the Human Resources field with a foundational knowledge of public administration principles, practices, and methods.
- Excellent written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation, ability to understand standard office procedures, ability to operate standard office equipment.
- Thorough knowledge of Human Resources programs and concepts.  Must understand basic concepts and the work flow of filling recruitments.     
- Ability to train others on new skills and procedures and provide lead work direction.

Specialized Materials: The position activities may require the use of the following equipment, machinery, tools,vehicles or office equipment:
The position activities may require the use of the following equipment, machinery, tools, vehicles or office equipment:  Personal computers equipped with word processing and database software, including and not limited to, standard Microsoft Office software and PeopleSoft.  Photocopier, fax machine, calculator, multi-telephone system and electronic scanning systems.  

Responsibilities  

60% - Performs the following recruitment activities under the supervision of the Employment Manager:
Assist the Employment Manager in conducting Interview Committee Orientation for Staff and MPP recruitments; assist the Employment Manager in posting job advertisements in various publications/jobsites, and produce schedules for conducting recruitments; maintain applicant pools for substitute positions, assist with the screening of applicants; monitor the recruitment database and track recruitment schedules; review all recruitment and hiring documents to ensure that the interview process was conducted properly and in compliance with regulations/CBAs before proceeding with the Offer to Hire Checklist; send the Weekly Status Query of active CSU and Foundation recruitments, update as necessary; verify student assistant eligibility requirements for employment, input hire information into PeopleSoft, and activate Time & Labor; prepare and email appropriate notices to unsuccessful job applicants, close recruitments, scan recruitment files into the HR scanning system; prepare for the onboarding of new staff by preparing hiring documents for sign-ins, drafting appointment letters for the appropriate signature(s), entering information into PeopleSoft, and generating Employee ID numbers; monitor and track various metrics for recruitments for process improvement; recommend opportunities to improve the recruitment process.

30% - Data Entry Duties:
Data entry and analysis of student, staff, and faculty transactions using PeopleSoft; verify all hiring documents for accuracy prior to data entry; works closely with departments to ensure transactions are accurately submitted/processed; participate in data clean-up efforts and testing as needed to ensure the integrity of the data in PeopleSoft;

10% - Miscellaneous:
Provide correspondence for unemployment claims for the University.  Other duties as assigned.  

How To Apply, Go To:  

http://www4.csudh.edu/hr/job-opportunities/  

To apply for this posting (Non-CSUDH Employees):
Step 1: Select and read the qualifications for the position you are interested in
Step 2: Click 'Apply Now' at the bottom of the screen
Step 3: Login or Register (Create Username and Password)
Step 4: Select apply with or without resume
Step 5: Provide contact information and answer required questions
Step 6: Click 'Submit'          

Closing Statement  

California State University, Dominguez Hills, is an equal employment opportunity employer, and is strongly committed to achieving excellence through a diverse workforce. The University actively encourages applications of all qualified individuals.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.   For more information or definition of these terms please visit, http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf  http://www.dol.gov/ofccp/regs/compliance/posters/pdf/Supplement_English.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771 or the Academic Affairs Personnel Services Office at (310) 243-3766.

Clery Act crime statistics for CSUDH are available at http://www.csudh.edu/dhpd/dhpd.htm, or by calling University Police at (310) 243-3639.

Upon appointment all candidates must furnish proof of eligibility to work in the U.S.