Secretary Clerk III - Student Center Night Clerk

Location
Oceanside
Posted
Apr 10, 2017
Institution Type
Community College


Secretary Clerk III - Student Center Night Clerk

MiraCosta College


To view the full job posting and apply for this position, go to: https://jobs.miracosta.edu

Discipline or Department: Student Services

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: Starting $1,851.56 per month, plus 2.5% shift differential based on hours worked

Working Hours: One regular, part-time position, 18 hours per week, 10 months per year (August through May), on the Oceanside campus. The work schedule will be Monday through Thursday, 4:30 PM - 9:00 PM. The person selected for this position will be subject to assignment to any district or authorized facility during any hours of operation.

Special Instructions to Applicants:
APPLICATION PROCEDURE:
Apply and submit application materials through MiraCosta College's online application system at https://jobs.miracosta.edu. Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQ (Frequently Asked Questions) before starting the application process.

In order to be considered for this position, you must submit the following documents directly in the online system, finish applying, and receive a confirmation number by 11:59 PM on the closing date:

1. Application for classified employment on which you list all relevant experience.

2. A cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the desirable qualifications and the representative duties.

3. A current resume or curriculum vitae summarizing your educational background and experience.

4. Keyboarding/typing results verifying your ability to type 50 net words per minute. Official certificates are not required. Online keyboarding/typing tests are acceptable. A copy of the results (certificate or screen shot) from the administering site must clearly state your name, net words per minute, and name of the source used for the keyboarding/typing test. Be sure to review this document after you have attached it to your application.

NOTE: Do not submit any additional documents as they will be removed.

NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answers will appear toward the bottom of the application form.

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

- Do you have a high school diploma, GED, or the equivalent? The screening and interview committee will review application materials three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
BASIC FUNCTION: Under the direction of the Director of Student Activities, perform a wide variety of complex clerical duties requiring specialized knowledge in one or more specific functional areas such as human resources, counseling, marketing and communication; perform duties involving frequent and responsible contact with students, staff and the public.

DISTINGUISHING CHARACTERISTICS:
The Secretary Clerk III is the advanced level classification in the Secretary Clerk series. Incumbents must possess thorough knowledge pertinent to their assignment and serve as a resource to other District staff. Incumbents may be assigned as sole clerical support to a specialized function or may work in a lead capacity to other clerical personnel and student workers.

The Student Center Night Clerk is a key position within the Oceanside Student Center and will serve as the lead employee in overseeing the operation, activities and services of the Oceanside Student Center during evening hours. Will greet Student Center customers and guests and ensure general comfort of building users and cleanliness of facility. Responsible for opening and closing rooms as scheduled; monitor general operations and events and meetings to ensure facilities and equipment are properly used; perform audio-visual and physical set-ups if necessary. Will serve as the lead for producing marketing material including art for print and electronic distribution; as well as lead for producing and posting social media product for the department. Will work with appropriate Student Activities staff, customers, program advisors, food service personnel, campus police, and other District officials to insure that events are properly managed and controlled; enforce Student Activities and applicable District & Board policies. Report any malfunction of lights, doors, locks, sound systems, plumbing, and other building systems to Student Center Manager. Prepare accident or incident reports; contact appropriate full-time Student Activities or personnel in case of emergencies. Serve as an active member of the Student Activities department, attend meetings, and contribute to departmental goals and objectives. Perform other duties as assigned and assume additional responsibilities within the scope of the position as required.

Representative Duties:
REPRESENTATIVE DUTIES:
(E = essential job function)

1. Plan, schedule and perform a wide variety of difficult and complex secretarial and clerical work related to the specialized function to which assigned. (E)

2. Confer with staff, students and the public in matters requiring detailed knowledge of rules, procedures, policies and precedents; coordinate communications and activities to assure timely services of the program or department.

3. Perform a number of specialized functions with the assigned department or program, requiring considerable knowledge of the program, its policies and terminology. Provide information and assistance regarding facts and interpretation of programs or District policies and procedures. (E)

4. Verify, compile and record information for the preparation of reports and the maintenance of filing systems; prepare records including narrative, financial and statistical records and reports based on data obtained from a variety of sources; process data in accordance with prescribed procedures. (E)

5. Perform a variety of clerical duties such as posting, filing, typing and duplicating; maintain and update calendars, schedules, lists, manuals and handbooks for distribution and use by a variety of administrators, staff and the public. Perform clerical work for others in department/program as assigned; make travel arrangements as requested; receive, open, stamp and route mail; compose, prepare and type correspondence independently or from oral instruction. (E)

6. May serve as receptionist; initiate and answer telephone calls providing information or referring callers to appropriate department or staff and resolving problems and questions as appropriate; establish and maintain positive staff and public relations image. (E)

7. Train and provide work direction to other clerical staff and student workers as assigned.

8. Schedule, meetings, conferences and special events.

9. Maintain inventory and order supplies and equipment according to established procedures.

10. Attend meetings and take minutes.

11. Perform related duties as assigned.

Type of Benefits:
Vacation, sick leave, holiday pay, and enrollment in a retirement system.

Minimum Qualifications:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

1. High school diploma or the equivalent; AND

2. Two years of related work experience; (IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.) AND

3. Ability to type/keyboard at 50 net words per minute.

Desirable Qualifications:
1. Experience in customer service. 2. Experience coordinating special projects and/or events. 3. Ability to produce marketing materials for department events.

Licenses and Other Requirements:


Closing Date: 4-28-2017

First Screening Date:

Human Resources Contact Information:
jobs@miracosta.edu or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 112 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, and parts of Carmel Valley.

MiraCosta offers associate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities that strengthen the economic, cultural, social, and educational well-being of the communities it serves.

The district consists of three campus sites and a robust online education program. The Oceanside Campus, serving about 12,000 credit students, has been located since 1964 on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, on 48 acres below the bluffs overlooking the San Elijo Lagoon Reserve. The San Elijo Campus opened in September 1988, and now attracts about 3,000 credit students. The Community Learning Center in downtown Oceanside hosts about 4,000 students in the college's noncredit classes including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes as well as some college credit classes.






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