(Accounting Administrative Assistant

Bay Shore, NY
Apr 08, 2017
Jobs Outside Higher Education
Businesses & Consultants
Institution Type
Outside Academe

Job Description

JOB DESCRIPTION -Accounting Administrative Assistant


The job involves a variety of duties including the provision of administrative and financial support to RUBYHAS on a day-to-day basis. Experience in working with basic Accounting and bookkeeping skills are essential.

Essential Functions

• Assist accounting department in recording, reconciling and auditing accounting


• Prepare and disburse payments to vendors.

• Post transactions involving cash receipts, disbursements and/or

Accounts payable and receivable to ledger accounts.

• Assists the accountant in the preparation of financial statements,

Cost reports and bank reconciliations as needed.

• Interpret contracts provisions in order to identify allowable/no allowable


• Check and review audited vouchers to ensure accuracy and

Conformance to established accounting procedures.

• Provide technical assistance on the preparation of reimbursable

Documents to the contractors, subcontractors or other agencies.

•Performs other miscellaneous duties assigned by the office manager/bookkeeper to support the accounting department.

•Managing billing and receivables.

•Receive payments from various sources.

•Implement and maintain organized filling systems.

.Entry Level Skills and Qualifications:

The administrative assistant will be obligated to possess the following abilities, aptitude and qualifications to be eligible to perform mandated tasks:
  • A certificate of post-secondary education, such as associate degree, exclusively in accounting, office administration, or other relevant appropriate branch of study
  • Work experience in an account payable and bookkeeping setting for at least one year.
  • Exhibit self-motivation and steadfastness
  • Should display proficiency in finding resolutions to problems
  • Outstanding knowledge of specialized industry accounting principles.
  • Experience with Quick Books accounting software.
  • High energy level, creativity and flexibility.

The above information in this description has been designed to indicate the general nature and level of work performed by employees with this level of responsibility. It is not designed to contain or be interpreted as a comprehensives inventory of all duties, responsibility, and qualifications required of employees in this job. Management has the right to add, revise or deleted information in this description.

Local candidates -(20 miles radius only from Bayshore 11706 ) - (Suffolk/Nassau Resident can only apply ).

Thank you !

Full time /Part time Employment available for this position .

Company Description
Trusting an outside company with wrapping up each of your skillfully marketed orders is not a piece of cake. We agree. You might feel as if the last most essential part of this process is performed blind sighted and you have no control over your own merchandise. We feel you. And we have a very simple solution for you to get your tight sleep at night. Our mission is to make each and every of your orders a picked, packed and shipped By creating synergy of progressive fulfillment, effective packaging and smart shipping, we are pleased to bring you the complete fulfillment solution conveniently located in the global power city of New York.

Bay Shore, NY


Fri, 7 Apr 2017 15:11:45 PDT