Administrative Specialist - Humanities & the Arts

Location
New York, NY
Posted
Apr 08, 2017
Institution Type
Four-Year Institution

POSITION DETAILS

The Administrative Specialist will report to the Dean of Humanities and the Arts at the City College of New York. In addition to the CUNY Title Overview, this position will:

  • Prepare reappointment, promotion and tenure files for P&B; forward all P&B; materials to Review committee, including paper files.
  • Manage Humanities Enrichment Grant, NEH Summer Stipend, Stanford Program for faculty and Students.
  • Work with the Dean in the management of administrative functions, office operations and the Dean's contacts and correspondence for activities and communications.
  • Ensure the Division's adherence to College policies and procedures.
  • Organize work orders for the entire Division.
  • Plan all coordination and food/vendor orders for speakers and events.
  • Manage department events and activities.
  • Plan and organize the Division's annual graduation ceremony.
  • Maintain and update content on the Division's website.
  • Update events into CCNY and CUNY calendars, as well as email broadcast requests.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

  • Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
  • Works with appropriate offices related to personnel recruitment, expediting search activities
  • Research coordinates and organizes materials for key events such as promotion and tenure reviews.
  • Supervises and trains support staff and student workers.
  • Manages budget and coordinates purchasing, accounting, and payroll.
  • Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
  • Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting in CUNYFirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

  • Go to www.cuny.edu and click on "Employment"
  • Click "Search job listings"
  • Click on "More search options"
  • Search by Job Opening ID number
  • Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

May 6, 2017

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: City College of New York

Job Title: Administrative Specialist - Humanities & the Arts

Job ID: 16627

Full/Part Time: Full-Time

Regular/Temporary: Regular


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