Associate Dean of Students for Academic Success, Position #2243
Reporting directly to the Vice President and Dean of Students, the Associate Dean is responsible for the strategic leadership and management of a comprehensive Academic Support Services unit for all undergraduates including supervision of the areas of services for students with disabilities, case management, and health and wellness outreach efforts. The Associate Dean of Students also serves as a member of the Student Affairs leadership team participating in policy development, strategic planning, assessment of programs and initiatives, student affairs emergency coordination, project management. The position interacts directly with students, faculty leadership and administration across the College, as well as coordinates with relevant departments within the Claremont Colleges Consortium. The Associate Dean also assists with the overall management of Dean of Students Office programs and services, represents the Dean of Students Office on various committees, and serves as one of the rotational On Call Deans on duty.
DESCRIPTION OF DUTIES AND RESPONSIBILITIES
• Develop, oversee and manage a comprehensive academic support unit within the Dean of Students office including oversight and supervision of staff in functional areas of services for students with disabilities, academic coaching and advising, and case management, health and wellness.
• Hire, supervise, train and provide leadership for two Assistant Deans, Administrative Assistant, and student workers.
• Supervision of Assistant Dean for Disability Services and Academic Success, providing strategic leadership, assisting with disability requests when the Assistant Dean is unavailable; reviewing any draft reports on the provision of disability support services, and potentially serving as the appeal entity.
• Supervision of Assistant Dean for Health, Wellness, and Case Management, providing strategic leadership, assisting with case management duties as necessary.
• Develop appropriate programs and interventions to assist students with academic issues and challenges.
• Work closely with the Dean of Faculty and Registrar, to collaborate in the development of new programs and services to support the academic success of all students.
• Utilize institutional data to inform development of services, programs and interventions.
• Meet with undergraduate students who are experiencing challenges that impact their academic success.
• Identify, coach, and monitor students with specific academic challenges.
• Coordinate a system for, and follow up with, students with low grade notices, academic probation, and those withdrawing, transferring, taking leaves of absences or returning to enrollment after an extended absence.
• Assist students in notifications to all appropriate departments (i.e. faculty, Registrar, Financial Aid) concerning academic accommodations or extended leaves.
• Develops and implements an assessment plan for the academic support office and assist in the development and implementation of a Dean of Students Office assessment plan.
• Diligent record keeping of student interactions, cases, and issues utilizing Maxient software and other tools.
• Work collaboratively with Claremont Consortium services including Student with Disabilities Resource Center, Monsour Counseling & Psychological Services, Student Deans, Health Education Outreach, Health Services.
• Stay abreast of national trends, best practices, and literature related to student success and academic transitions, mental health, federal regulations including Title IX, ADA, retention and enrollment management, create new initiatives to support academic success of students
• Is knowledgeable regarding academic success best practices for assisting at risk students including those who are first generation college, lower socio-economic, have family or personal challenges, under-represented student populations.
• Advise faculty members who are working with students experiencing difficulties that impact their performance and serve as liaison with faculty, academic deans, staff, and parents in reference to student academic performance
• Counsel Students exploring Leaves Of Absences, Withdrawals, Or Transfer
• Serve as a College expert and resource regarding issues of academic success, retention and graduation.
• Work closely with the Admissions Office to support the transition of students into the College.
• Serve on various CMC and Claremont University Consortium (CUC) level committees including, but not limited to, the Academic Standards Committee, Off Campus Study Advisory Group, CMC’s On-Call Deans, and others as assigned.
• Serve as a member of the Dean of Students senior leadership team and assist with the overall management of the Office, including developing a robust professional development experience for staff, assist in planning and implementation of staff retreats, and coach and mentor less experienced professionals.
• Draft policies related to provision of academic support services
• Serve as the Dean of Students designee as needed in student conduct hearings, emergency situations, etc.
• Serve as a member of the College’s Emergency Incident Management Team
• Determine exemptions to first year student parking policy.
• Draft any requested reports on the provision of academic support services.
• Serve in the On-Call Dean rotation 2 – 3 weeks per semester and share in the winter break and summer On-Call Dean rotation.
• Represent the Dean of Students Office to students, parents, CMC staff and faculty, and prospective students.
• Develop, interpret, and enforce College policies.
• Be available for occasional evening and weekend duties.
Education: Master’s degree in Student Affairs/Higher Education or related field required.
Experience: 5 + years progressive experience in student affairs management and track record of successful experience in supervision of professional staff. Experience managing strategic priorities for multiple departments preferred. Experience developing academic support programs based on best practices, working with students with disabilities and/or mental health issues, managing multiple professional content areas, working with faculty and academic policies. Demonstrated experience and commitment to assessment of programs, services and student learning.
Required Knowledge, Skills and Abilities: Knowledge of best practice in academic support services, retention initiatives, academic advising models, disabilities issues and federal legislation, assessment practices, strategic planning, crisis management coordination, student mental health issues, needs of special populations. Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Must have proven organizational skills, sound judgment, superior interpersonal skills, and the ability to use tact and exercise a high level of discretion when dealing with confidential and sensitive matters. Must be self-motivated and comfortable working with minimal direction. Individual must have proven ability to prioritize concerns and respond accordingly using sound judgement.
Must have the ability to take and follow directions, work cooperatively with others, receive and respond appropriately to constructive criticism, display a positive attitude and multitask.
Licenses: Valid driver’s license and the ability to be insured under the College’s authorized driver’s policy.
Hours: The regular hours for this position are 8:00 am to 5:00 pm. Hours may vary due to needs of the College or department. Some evening and weekend work is required.
Classification and Status: This is a full-time, 12-month, exempt level, benefits-eligible position.
Supervisory Responsibility: Assistant Dean of Students for Disability Services & Academic Success: Assistant Dean of Students for Health, Wellness, and Case Management; Student Workers
Reports To: Vice President and Dean of Students
Physical Requirements: Light (up to 20 lbs.)