Instructional Load and Pay Analyst
Orange Coast College
Instructional Load and Pay Analyst
Salary: $63,828.00 - $77,700.00 Annually
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DEFINITION: Under general direction, independently and collaboratively perform a variety of professional, technical and analytical functions for the Office of Instruction at Orange Coast College. This position must understand, interpret and utilize applicable policies, procedures, law and collective bargaining agreements related to faculty assignments and load, faculty evaluation processes, leaves, curriculum, and other procedural functions and activities of the Office of Instruction. This position provides training and technical support to staff and administrators on processes and procedures for faculty assignments and complex calculations related to faculty load and other related functions of the area. This position provides assistance to assigned committees, and serve as the representative of the Vice President to provide technical, procedural and administrative support. This position serves as the instructional program liaison to other college departments and District, coordinate communications and information, and analyze and resolve complex issues
1. Coordinate among the Office of Instruction, the instructional Deans, student services, fiscal services, human resources, payroll and faculty on issues related to faculty load calculations, faculty compensation, benefits eligibility, faculty evaluation processes, sabbatical leave compliance, and faculty absence reporting. (E)
2. Train instructional division staff and administrators in use of electronic systems for inputting, managing, reporting, and analyzing a variety instructional data. Assist in determining functionality and performance by auditing data and staying abreast of system upgrades and enhancements; make changes/corrections to data as necessary. Cooperate with other instructional areas such as schedule and curriculum, as well as college and district human resources, fiscal services, and payroll to ensure timelines and data accuracy.(E)
3. Organize and coordinate the flow of faculty load and compensation processing through the Office of Instruction, in relation to priorities, schedules and deadlines; research and verify information and data and correct and communicate issues and discrepancies, as appropriate. Develop consistent processes and communications with instructional divisions to ensure collaboration, timelines, and data integrity. (E)
4. Work with deans and Class Scheduler to properly manage the data for faculty load assignments using the District Enterprise Resource Planning system (Banner), make adjustments, as required for new or rescheduled assignments; develop and analyze reports on space and compensation, and provide information to Vice President and instructional divisions as requested.
5. Manage various data elements in Enterprise Resource Planning system (Banner) to create pay events for faculty instructional and non-instructional assignments. Audit related system data entry using available reports to verify, correct and/or report anomalies.
6. Perform a variety of duties to assist the Vice President and the Office of Instruction, in general, in meeting reporting requirements, functional responsibilities and research objectives. (E)
7. Oversee and coordinate faculty evaluation process, including but not limited to: forms, schedules and communications; coordinate committee and other meetings, as appropriate; review status and update Vice President and others to ensure process and timelines are met in accordance with district policies, procedures, and collective bargaining agreements; create, compile and facilitate related communications and other forms and documents, as needed or required. (E)
8. Compose correspondence independently; communicate information in person, by e-mail and/or by telephone where judgment, common knowledge and interpretation of policies and regulations are necessary. Establish and maintain complex, interrelated filing systems including confidential files. (E)
9. Responsible for oversight, accuracy, coding, work distribution, pay rates, calculations and timelines using automation systems such as Banner FLAC (Faculty Load and Compensation) and according to established guidelines and processes.
10. Provide customer service by meeting, greeting, and serving students, faculty, staff and other members of the community; assist students, faculty, staff and the community in a friendly and congenial manner; answer a wide variety of inquiries. (E)
11. Support the instructional leadership team by tracking, evaluating, analyzing and reporting scheduling patterns and faculty loading trends, and proposing more efficient scheduling and loading practices. (E)
12. Serve as liaison between Office of Instruction and the Office of Institutional Effectiveness to develop and provide accurate data and reports for various instructional analysis. (E)
13. Create, verify, edit, and distribute source faculty loading records (i.e. upload load sheet program data). (E)
14. Prepare report to monitor class enrollment as it relates to compensation (i.e. census enrollment) and coordinate with scheduler to enter appropriate changes. (E)
15. Perform related duties as assigned.
1. Modern office practices, procedures, and equipment.
2. Principles of training and providing work direction.
3. Computerized data collection, management, manipulation and distribution requirements for analysis and reporting functions.
4. Data entry protocols for faculty load and compensation related forms in the Enterprise Resource Planning system.
5. Policies, procedures, bargaining unit contracts and salary schedules.
6. Record keeping techniques.
7. Professional business letter composition and report preparation.
8. Applicable sections of Education and State codes and other laws regarding the activities of the Office of Instruction.
9. Oral and written communication skills.
10. Interpersonal skills using tact, diplomacy, and patience.
11. Operation of office machines and computers, including advanced skills in word processing and database applications and other multiuser systems.
12. English usage, spelling, grammar, punctuation, and vocabulary.
13. Complex mathematical calculations and analysis.
14. Use independent judgment and take initiative in solving problems.
15. Lead, oversee and perform accurate and timely input and reporting of faculty load and compensation.
16. Audit, using available reports, of data accuracy and make corrections using bargaining unit contracts and salary schedules.
17. Establish priorities; plan, coordinate, and organize work; complete assignments with limited supervision while meeting deadlines.
18. Collect, compile, and analyze information and data for records and complex reports; compose effective correspondence/reports.
19. Communicate effectively both orally and in writing; understand and follow oral and written instructions.
20. Learn and apply rules, regulations, policies and procedures related to the Office of Instruction; ensure compliance with State and Federal regulations and guidelines and District policies and procedures.
21. Adapt to new software/hardware applications and utilize computer technology to organize and access and analyze data, maintain records and generate detailed reports.
22. Maintain records and independently prepare a variety of reports and correspondence.
23. Work confidentially with discretion.
24. Serve as a liaison, coordinate communications and information, and analyze and resolve complex issues.
25. Oversee and participate in the preparation, maintenance and updating of a variety of manual and automated records, reports and files.
26. Analyze situations accurately and adopt an effective course of action.
27. Learn and apply Campus and District organization, operations, policies and objectives.
28. Provide information and assistance to employees and the public.
29. Conduct training and lead other staff.
30. Establish and maintain cooperative and effective working relationships with others.
31. Promote and encourage a sensitivity to and understanding of the diverse backgrounds of the District community.
Education and Experience:
32. Equivalent to an Associate's degree from an accredited college or university.
33. Five years of related experience.
34. Or, any combination of education and experience that would provide the required equivalent qualifications.
Physical Demands and Working Conditions:
35. Incumbent must be able to meet and perform the physical demands required in this capacity.
Conditions of Employment
This is a full time, 12 month per year position. The normal hours of work are to be arranged between 8:00 a.m. and 5:00 p.m., Monday through Friday. The effective date of employment will be arranged with the supervisor.
The District provides medical, dental, and vision insurance for the employee and eligible
dependents and life insurance for the employee. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 ).
The Coast Community College District celebrates all forms of diversity and is deeply committed to
fostering an inclusive environment within which students, staff, administrators, and faculty thrive.
Individual's interested in advancing the District's strategic diversity goals are strongly encouraged
to apply. Reasonable accommodations will be provided for qualified applicants with disabilities
All movement on the salary schedule will occur July 1 of each year for all classified employees.
Coast Community College District is an Equal Opportunity Employer