Transfer Center Coordinator

Location
Fremont
Posted
Apr 07, 2017
Institution Type
Community College


Ohlone College

Transfer Center Coordinator

Position Description:
Ideal Candidate Statement:

The ideal candidate for this position will have:
• Excellent work ethic and ability to prioritize multiple tasks and follow through in a timely manner
• Experience with planning and organizing special events
• Excellent listening, strong written and verbal communication skills
• Strong ability to clearly organize and maintain files and documents, both digital and printed
• A strong student-focus, and an ability to enthusiastically and effectively assist students individually and in groups
• Knowledge of the transfer process between community colleges and universities
• Strong ability to research admissions procedures and policies of specific campuses
• Strong ability to communicate and access information through the internet and social media
• Ability to work closely and collaborate with the Transfer Center Director and other counseling faculty
• Proficiency in MS Office suite as well as ability to learn software and database programs
• Willingness to participate and possibly drive students on campus tours
• Awareness of on-campus and community resources
• Knowledge of marketing/outreach methods, practices and procedures

Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions.

The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal.

Job Description Summary:
This position is a 100%, 12 month, classified position.

BASIC FUNCTION:

Under the direction of the Dean- Counseling and Special Programs, oversee and implement transfer programs; plan, facilitate and implement transfer workshops regarding transfer documents and functions serve as liaison between the Transfer Center, College, local educational institutions, community organizations, student support programs and other organizations regarding Transfer Center functions; serve as a technical resource to students, staff, faculty and outside agencies regarding transfer processes, procedures and requirements; participate in retention and outreach activities; train and provide work direction to student workers.



Knowledge Skills and Abilities:
KNOWLEDGE OF:
College educational programs and student services.
Programs and processes related to disadvantaged, underrepresented and non-traditional students.
Effective recruitment and retention tools and strategies.
College funding procedures.
Marketing and outreach methods, practice and procedures.
Title V minimum program standards.
Transfer process between community colleges and universities.
Counseling, instruction and student support services in a higher education setting.
Transfer degrees, curriculum and services.
Oral and written communication skills.
Applicable laws, codes, regulations, policies and procedures.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer and assigned software.

ABILITY TO:
Oversee and implement transfer programs.
Plan, facilitate and implement transfer workshops regarding transfer documents and functions
Serve as liaison between the Transfer Center, College, local educational institutions, community organizations, student support programs and other organizations regarding Transfer Center functions.
Serve as a technical resource to students, staff, faculty and outside agencies regarding transfer processes, procedures and requirements.
Participate in retention and outreach activities.
Train and provide work direction to student workers.
Communicate effectively both orally and in writing.
Interpret, apply and explain rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Operate a computer and assigned office equipment.
Meet schedules and time lines.
Plan and organize work.
Maintain records and files.
Prepare comprehensive narrative and statistical reports.
Drive a vehicle to conduct work.

Essential Duties:
ESSENTIAL DUTIES:
Oversee and implement transfer programs in conjunction with Student Services department and outside agencies; serve as liaison for program university requests; provide comprehensive transfer information to transfer and potential transfer students;

Assist in the coordination of Transfer Center operations; plan, facilitate and implement transfer workshops regarding applications, personal statements, financial aid, concurrent enrollment and other transfer documents and functions; oversee and implement other educational activities including field trips for participants; design and oversee production and promotion of major Transfer Center events.

Serve as liaison between the Transfer Center, College, local educational institutions, community organizations, student support programs and other organizations regarding Transfer Center functions; provide information to agencies regarding student transfer progress and processes.

Serve as a technical resource to students, staff, faculty and outside agencies regarding transfer processes, procedures and requirements; identify and assist transfer and potential transfer students; respond to inquiries regarding assigned activities; provide assistance with the completion and submission of applications and related documents; provide counseling references to students as appropriate.

Participate in retention and outreach activities to increase participation and effectiveness of the Transfer Center; conduct classroom visits, orientations, presentations, workshops and other activities to generate awareness of program operations, processes and services; attend and assist with community events and serve as representative of the Transfer Center; communicate with outside agencies to plan and implement events; update and upload content to the transfer Center website.

Train and provide work direction to student workers.

Prepare and maintain a variety of narrative and statistical reports, records and files related to personnel and assigned activities.
Communicate with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information.

Operate a computer and assigned software programs; operate other office equipment as assigned; drive a vehicle to conduct work as assigned.

Attend and conduct a variety of meetings as assigned.

OTHER DUTIES:
Perform related duties as assigned.

Education and Experience:
Any combination equivalent to: bachelor’s degree in counseling or related field and two years experience working at an institution of higher education.

LICENSES AND OTHER REQUIREMENTS:

Valid California driver’s license.

Preferred Qualifications:


Salary Range:
Range 38: $4,231.00-$5,400.00 monthly, $50,772-$64,799 annually

Posting Detail Information:
Posting Number: S068-14

Number of Vacancies: 1

Desired Start Date:

Position End Date (if temporary):

Close Date: 4/27/2017

Open Until Filled:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.

Benefits Statement:
HEALTH AND WELFARE BENEFITS *

1. Medical, dental, vision, life insurance, EAP and LTD
2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA)
3. Contribution to O.A.S.D.I. (Social Security)
4. Paid vacation
5. Paid sick leave
6. Paid holidays and district-paid floating personal days
7. Summer 4/10 schedule (Fridays off)
8. Longevity pay step increase based on your years of service
9. IRS Section 125 Flexible Medical Spending Plan
10. 457(b) Deferred Compensation Plan (employee contributes)
11. 403(b) Tax Shelter Annuity Plan (employee contributes)

*Benefits will be prorated for positions less than 100%

Immigration Reform & Control Act of 1986:
Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”

District Statement:
A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.

EEO Statement Summary:
The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.

If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.

Conditions of Employment:
Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.

To apply, visit: https://employment.ohlone.edu



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